Administrative Specialist 1(Invoicing and Certificate Specialist)
Administrative Specialist 1(Invoicing and Certificate Specialist)
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$ 3705 - 5066
1 Vacancy
Job Description
Initial Posting Date:
06/26/2025Application Deadline:
07/06/2025Agency:
Department of AgricultureSalary Range:
$3705 - $5066Position Type:
EmployeePosition Title:
Administrative Specialist 1(Invoicing and Certificate Specialist)Job Description:
The Oregon Department of Agriculture (ODA) is currently recruiting for an Administrative Specialist 1 position within the Agriculture Services Division. This position supports the departments mission to safeguard Oregons agriculture natural resources working lands economies and communities through assistance compliance and market support.
Oregon Department of Agriculture Who we are:
At the Oregon Department of Agriculture (ODA) employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources environment and economy for Oregonians now and in the future through inspection and certification regulation and promotion of agriculture and food. Diversity Equity and Inclusion are embedded in the Department of Agriculture core values. Employees at all levels of the agency work together to foster fairness equity inclusion and belonging. The department strives to be a model employer committed to promoting diversity equity and inclusion. Learn more about what we do here
What youll be doing:
As an Administrative Specialist 1 Invoicing and Certificate Specialist you will be part of the Agriculture Services Division a group of programs that work together statewide to assist Oregons agriculture producers to successfully sell and ship products worldwide. The Shipping Point Inspection (SPI) Program provides a variety of services for the inspection verification and certification of Oregon commodities prior to their shipment into US and world commerce channels. These include impartial third-party inspection of product to determine grades of fruits nuts and vegetables and implementation of alternative inspection programs where ODA staff collaborate with customers to provide inspections. SPI program staff provide inspections and issue phytosanitary certificates to support export of Oregon agriculture commodities.
In this position you will provide administrative support to the Shipping Point Inspection Program and other Agriculture Services Division programs as needed. This position coordinates entry of certificates and invoicing for division programs and receives and processes phytosanitary certificates. This position provides general administrative support to division programs and managers. This position is at the Hermiston Shipping Point District based out of Hermiston OR.
The Administrative Specialist 1 Invoicing and Certificate Specialist is a full-time permanent position located in Hermiston Oregon. This is an in-office position without the possibility for a remote or hybrid work schedule.
Click here to view a full description of this position.
What were looking for
To Qualify for the Position You Need:
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data.
OR
An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data.
OR
An equivalent combination of education and experience.
A valid drivers license and an acceptable driving record.
Requested Skills:
General knowledge of Oregon agriculture and inspection processes.
Proficiency in executing a range of clerical and administrative functions with strong technical and secretarial support capabilities. Experience should include computer proficiency using Microsoft Word Excel Outlook and Teams Adobe Acrobat etc.
Experience reviewing invoices and processing payments.
Demonstrated proficiency in interpreting laws rules policies or procedures and applying those interpretations to process applications or make determinations.
Experience providing customer service to a variety of individuals from diverse backgrounds including people who may be facing challenging circumstances or stressful situations.
Ability to communicate orally and in writing with a variety of people to obtain or provide information.
Demonstrated experience
Projected Recruitment Timeline
Recruitment Closes: July 6 2025
1st Round of Interviews: Week of July
2nd Round of Interviews: TBD
Anticipated Start Date: July 28 2025
*These dates are approximate and may change. *
** We are most interested in finding the best candidate for the job and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the requested skills. If you are excited about this position we encourage you to apply. If you are unsure as to whether you meet the minimum qualifications of this position please contact our human resources department to discuss your application.
How to apply:
Resume and Cover letter Required. Show us how you meet the qualifications and requested skills in your application. Applications without the requested documents attached will not move forward in the recruitment process.
Upon submitting your application please be sure to check your account for pending questions and tasks such as declaring Veterans Points and attaching supporting.
Current state employees please apply through your employee Workday account.
Whats in it for you
The State of Oregon offers a competitive and affordable health and benefits package including excellent medical vision and dental coverage paid holidays off and personal business leave as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave the state also provides additional optional benefits such as basic life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board.
Additional Information:
Current state employees please apply through your employee Workday account.
Per the Pay Equity Law passed in 2017 a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience education training and certifications documented in the application materials. On average candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
Please review theClassification and Compensationpage for more details on the classification or you may visit our website for information on the job offer process followingpay equity.Prior to making a job offer an internal pay equity assessment will be completed. The successful candidates professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary new to state service typically receive a salary within the first half of the salary range.
NOTE:Please ensure youve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information please visit thePay Equity Projecthomepage.
United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire all applicants will be required to complete the US Department of Homeland Securitys Form I-9 confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.
Questions/Need Help
If you have questions about the recruitment or need an accommodation for the recruitment process please email to: or call .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
