Capital Improvement Project Coordinator
Capital Improvement Project Coordinator
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$ 135525 - 166387
1 Vacancy
Job Description
The Position
The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.
Why join the City of Oakland Public Works DepartmentThe Project and Grant Management Division (PGMD) is a growing dynamic unit within the Bureau of Design and Construction in the Public Works Department. PGMD develops and implements the Citys Capital Improvement Program (CIP) with a team of professionals from diverse backgrounds in construction engineering architecture and landscape architecture. They focus on improving and rebuilding the Citys physical assets including libraries parks recreation centers senior centers fire stations and police facilities. This position offers the chance to use your talents to deliver major capital improvements for Oakland residents.The Capital Improvement Project Coordinator (CIPC) is a management-level position responsible for overseeing major projects in the CIP from start to finish including budgeting scheduling controls and client satisfaction. The CIPC serves as the primary contact for client departments design consultants citizens and other Public Works divisions on CIP projects. They ensure timely cost-effective and high-quality project delivery within budget constraints while meeting client needs. This role requires significant discretion judgment and a high level of independence.
We are looking for someone who is:- A strong leader: You are an experienced project manager with the knowledge skills and abilities to lead major capital improvement projects.
- A strong oral communicator:You will effectively collaborate and communicatewith staff and contractors.
- Independent and self-motivated:You will look for opportunities to improve business processes within the division.
- Adaptable:You are capable of managing workplace dynamics and change with resilience and composure.
- A critical thinker:You analytically and logically evaluate information propositions and claims.
- A multitasker: You are able to manage and balance many competing responsibilities and workloads.
- Preparing effective project budgets schedules and scopes to ensure major capital improvement project success.
- Preparing reviewing and presenting reports and resolutions for the Council City Administrator or commissions with professionalism.
- Assisting with grant-seeking opportunities.
- Negotiating and administering consultant design and support services contracts tomaintainproject scopeschedule andbudget.
- Resolving conflictsin a timely manner.
- Collaborating with stakeholders and team members to formulate strategies prioritize projects and devise solutionstoovercomeobstacles ensuring the accomplishment ofobjectives.
*Click on the link below to see a video on what its like to work for the City of Oakland!
Working for the City of Oakland
A few reasons you might love this job:- Your work will directly impact the lives of residents throughout Oakland.
- You will be part of a dynamic team where you can offer support share expertise and grow in your professional experience.
- You will be part of a city that values and actively promotes racial equity. Racial equityobjectivesare integrated into the Capital Improvement Project prioritization process and permeate City administration at all levels.
- You will have the opportunity to contribute to the growth direction and improvement of the Project and Grant Management Division.
A few challenges you might face in this job:- You may not immediately see the results of your efforts because some projects involve phases that can take months or years to complete.
- You may feel disoriented by the ongoing structural and staff changes in the department along with the heavy workload.
- You may have limited access to institutional knowledge which can add uncertainty duringproject planning.
Competencies Required:- Action & Results Focused (Taking Initiative):Initiating tasks and focusing on accomplishment
- Adaptability: Responding positively to change and modifying behavior as the situation requires
- Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
- Critical Thinking: Analytically and logically evaluating information propositions and claims
- Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality timely and cost-effective results
- Handling Stress: Maintaining emotional stability and self-control under pressure challenge or adversity
- Leadership: Guiding and encouraging others to accomplish a common goal
- Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions functions or teams
- Presentation Skill: Formally delivering information to groups
- Professional & Technical Expertise: Applying technical subject matter expertise to the job
- Project Management: Ensuring that projects are on-time on-budget and achieve their objectives
- Writing: Communicating effectively in writing
Minimum Requirements for Application
This recruitment will produce two eligible lists. The restricted list will be for full-time permanent part-time or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.
Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable.
Education:
Bachelors degree from an accredited college or university in civil engineering construction engineering architecture landscape architecture other engineering field or a related field.
Experience:
Five (5) years of progressively responsible professional experience in the field of managing the design and construction of capital improvement projects construction management design management architecture or a closely related field demonstrating experience and the ability to manage coordinate and lead team members in the implementation of projects.
License or Certificate / Other Requirements:
Successful incumbents in this job are expected to operate automotive vehicles in the performance of the assigned duties. Due to the nature of the assignment and the hours worked public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Drivers License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.
Desirable Qualifications:- California Certificate of Registration as an Engineer in the civil or structural technical field Architect or Landscape Architect
- Project Management Professional (PMP) Certification
- Leadership in Energy and Environmental Design (LEED) Accreditation
Supplemental Information
The Recruitment Process:
The City of Oakland works with a Civil Service system. Applicants apply online and HR staff reviews their experience education and training listed on the application against the minimum qualifications listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge skills and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review candidates may clarify information already provided on their application. No additional work history education or certifications will be accepted. Any decisions made during this review process will be final.For this recruitment all qualified applicants will be sent a writing exercise (weighted 100%) which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is early August.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points for example if you are a Veteran with an honorable discharge or if you are a current City of Oakland resident. If youre applying to a restricted posting and you are eligible as a current City employee you may also receive additional points for your City service. Extra points are only applied to passing scores so if you do not pass every element of the testing process you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.Whatsin it for you
15 paid holidays
Vacation 2 weeks per year minimum with the ability toaccruemore depending on public sector years of service
Retirement CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does notparticipatein Social Security
Health The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
Dental The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
Vision The City of Oakland pays for VSP full premium for employees and eligible dependents
Sick leave Employeesaccrue12 days per year
Deferred Compensation 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
Other benefits include a Flexible Spending Account Wellness Program Employee Assistance ProgramLife InsuranceTuition Reimbursement Employee Training & Telecommuting.
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.Disaster Service WorkersAll employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.How to ApplyApply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system. For recruitment-specific questions please contact Briana Wong Human Resource Analyst at
Required Experience:
IC
Employment Type
Full-Time
