AD, Program Management - Vendor Onboarding
AD, Program Management - Vendor Onboarding
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$ 132300 - 245700
1 Vacancy
Job Description
Job Description Summary
#LI-HybridNovartis has an incredible opportunity for a talented individual to join our team as an Associate Director Program Management Vendor On Boarding. The ideal candidate is an action-oriented customer-focused individual who can work independently or collaborate with internal and external stakeholders and external customers. They must have an advanced understanding of medical operations including third-party management activities with external service providers (ESP) as well as Phase II to IV Sponsored Studies research collaborations contract negotiations and HEOR/RWE. The primary responsibility is to lead internal customers and stakeholders through the third-party qualification process with ESPs to ensure compliant implementation of USMAs ESP sourcing needs within the parameters of internal SOPs working practices Global Procurement Guidelines Quality and industry best practices. Secondary responsibilities include contract and budget negotiations and developing scopes of work to support USMA business needs.
This position is based is East Hanover NJ and will not have the ability to be located remotely. Please note that this role would not provide relocation and only local candidates will be considered. The expectation of working hours and travel (domestic and/or international) will be defined by the hiring manager. This position will require up to 20% travel.
Job Description
Key Responsibilities:
- Lead USMA TPQs as the subject matter expert (SME) responsible for the delivery of quality timely and cost-effective solutions for ESPs in adherence with Novartis SOPs working practices and Global Procurement Guidelines.
- Drive the TPQ process from nomination to onboarding with ESPs and research collaborators
- Coordinate and lead internal TPQ meetings with internal SMEs and ESPs
- Manage internal relationships with Vendor Partnerships & Governance (VPG) Procurement and external partnerships with ESPs to ensure consistency in documentation quality and operations for the matrix team.
- Oversee USMA ESP management consistent with Global and local standards and guidance
- Responsible for the ongoing governance and maintenance of existing ESPs by working closely with US Quality and USMA Evidence Generation Excellence Team to address gaps audits etc.
- Represents USMA in workstreams with VPG Quality and ERC to improve TPQ process.
- Represents USMA in internal and external audits as they relate to third-party management and support correction actions (CAPAs) as required with Evidence Generation Excellence and Director oversight.
- Identify mitigate/create awareness of compliance risks including excellent audit documentation.
- Provide guidance and training related to Third parties qualifications and monitoring activities to USMA Business Owners.
- Work in collaboration with QA to assess the applicability of the TPQ to service categories and ensure Third Partys adherence to GxP Novartis best practices and SOPs and industry standards.
- Tactical planning: Partners to lead the process of developing tactical plans aligned to strategies and priorities to actively seek to create next generation Third-Party qualification using technology/process improvement. Supports innovative initiatives to ensure the workload is prepared to successfully respond to the changing needs and requirements of our business partners.
- Secondary responsibilities may include negotiating and finalizing various ad hoc USMA research contracting types including but not limited to statements of work confidential disclosure agreements assignments amendments and budgets independently.
- Excellence in Business Solutions execution: Coordinates/tracks vendor onboarding metrics scope driven milestones and overall VOB and business solutions progress. Provides program management support for selected tactics based on complexity and relevance and to harmonize and integrate with USMA BOs for required deliverables. Continuously assessing overall process to identify enhancement opportunities and improve strategic and tactical plans.
- Stakeholder management & communications: Engages with myriad stakeholders within USMA and across the global organization to ensure the delivery of quality timely and cost-effective external resources to support USMA strategies.
- Knowledge management: US laws and regulations including but not limited to: Anti-kickback HIPAA Sunshine Anti-trust etc. Full understanding of contract language regarding US Pharma regulations to GxP quality addenda information security controls financials with specific knowledge of Phase 1-IV Registries and IIT studies with secondary knowledge including but not limited to research collaborations sponsorships; implementation science; Real Word Evidence; HEOR; Data licensing that may shift based on evolving business needs.
Essential Requirements:
- Minimum 8 years of pharmaceutical industry experience and 8 years experience working with external service providers healthcare organizations and academic medical centers.
- BA/BS is required.An advanced legal or business degree is preferred or the equivalent of the job operational experience of 8 plus years.
- Detailed understanding of and experience with scopes of work associated with the clinical and non-interventional rials HEOR/RWE and other Medical Affairs activities.
- Detailed understanding and experience negotiating external service provider terms and conditions
- Demonstrated ability to be successful in an agile Flexible Resource Model Team with the ability to master secondary skill set to flex to business goals.
- Solid financial understanding (of cost drivers for research programs clinical trials and vendor outsourcing models) as it relates to contracts and cost reductions.
- Excellent written and oral communications skills & strong presentation skills with an ability to make professional and credible first impressions with internal and external customers.
- Strong problem-solving and negotiation skills with demonstrated willingness to make decisions and to take responsibility.
- High degree of organizational analytical and team management and leadership skills.
- Strong cross-functional and proven collaboration skills with external and internal stakeholders.
Novartis Compensation Summary:
The salary for this position is expected to range between $132300 and $245700 per year.
The final salary offered is determined based on factors like but not limited to relevant skills and experience and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.
Your compensation will include a performance-based cash incentive and depending on the level of the role eligibility to be considered for annual equity awards.
US-based eligible employees will receive a comprehensive benefits package that includes health life and disability benefits a 401(k) with company contribution and match and a variety of other benefits. In addition employees are eligible for a generous time off package including vacation personal days holidays and other leaves
EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment hiring training promotion or other employment practices for reasons of race color religion sex national origin age sexual orientation gender identity or expression marital or veteran status disability or any other legally protected status.
Accessibility and reasonable accommodations
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the application process or to perform the essential functions of a position please send an e-mail to or call 1 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Salary Range
$132300.00 - $245700.00Skills Desired
Building Construction Business Development Business Networking Business Partners Business Strategy Collaboration Corporate Development Curiosity Decision Tree (Forecasting Model) Diversity & Inclusion Finance Go-To-Market Strategy Influencing Skills Key Account Management Leadership Lean Six Sigma Management Consulting Pmp (Project Management Professional) Strategic Planning Transformation ProgramsEmployment Type
Full-Time
