Senior Project Coordinator (Interior & Furniture Design)

Key Responsibilities

Quotation & Procurement (Commercial Furniture Focus)

• Solicit compare and manage quotes from top U.S. office furniture brands (e.g. Steelcase Herman Miller/MillerKnoll Haworth Allsteel HON etc.) and their dealers for systems seating case goods and FF&E.
• Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals.
• Build strong relationships with vendor reps to ensure timely accurate product and pricing info.

Project Documentation & Admin

• Maintain organized project files including contracts POs specs invoices approvals and change orders.
• Create and manage project timelines meeting minutes and key communications to keep all stakeholders aligned.
• Ensure smooth information flow across internal teams clients and external vendors.

Material Takeoffs & Procurement Support

• Support designers with accurate takeoffs from drawings particularly for furniture systems flooring and finishes.
• Verify specifications and quantities to minimize waste and procurement errors.

Vendor Client & Internal Coordination

• Act as a liaison for product availability lead times and deliveriesespecially for time-sensitive office furniture items.
• Coordinate across clients account managers and internal teams to align expectations resolve issues and keep projects on track.

Logistics & Project Execution

• Support scheduling and coordination of installations deliveries and site visits.
• Identify potential delays early and communicate with stakeholders to ensure smooth execution.
• Assist with budget tracking and reporting throughout the project lifecycle.

Qualifications:

• Bachelors degree in Interior Design Architecture or any related field.
• At least 5 years of experience in a project support administrative or coordination role preferably within a commercial interior design firm or office furniture dealership.
• Strong familiarity with notable US commercial office furniture manufacturers (e.g. Haworth Steelcase Miller/Knoll Allsteel HON etc.) and their product lines is highly desired.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) with advanced Excel skills for data management and familiarity with project management software (e.g. Asana Trello ).
• Strong mathematical skills particularly for accurate measurements quantities and basic budgeting.
• Exceptional organizational skills and meticulous attention to detail especially in document management.
• Excellent verbal and written communication skills with the ability to interact professionally and effectively with diverse stakeholders.
• Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
• Ability to manage multiple tasks concurrently prioritize effectively and meet deadlines in a dynamic fast-paced environment.
• Familiarity with CAD software and being open to learning CET so as to liaise more effectively with Designers..

What Makes This Role Exciting:

• 100% Remote Flexibility & Work/Life Balance.
• Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.
• Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued fostering continuous learning and significant professional development within the interior design industry.

About BOLD Business:

Bold Business is a US-based leading global business process outsourcing firm with over 25 years of experience and more than $7B in client engagements. We partner with companies worldwide to support their talent outsourcing and workforce scalability needs.

(Bold Business recruiters always use a @ email address and/or from our Applicant Tracking System JazzHR. Any variation of this email domain should be considered suspicious. Additionally Bold Business recruiters and authorized representatives will never request sensitive information in email or via text.)