Coordinator of Administrative Services -Institutional Effectiveness and Educational Technology

Job Summary
The Coordinator of Administrative Services is responsible for coordinating departmental activities and providing supervision and support in the operation and administration of the Institutional Effectiveness and Educational Technologies Department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations policies and procedures. Also responsible for fiscal and administrative activities for the Institutional Effectiveness and Educational Technologies Department.

Essential Duties And Responsibilities
Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions programs and policies of the College Texas Higher Education Coordinating Board ( THECB ) and the Southern Association of Colleges and Schools Commission on Colleges ( SACSCOC ). Plans organizes and implements administrative operations of the Institutional Effectiveness and Educational Technologies Department Provides exceptional customer service with a high degree of tact and technical knowledge while ensuring the highest level of confidentiality. Coordinates the collection of information or the preparation of abstracts reports proposals operations and procedure manuals and other written material and documentation as required. Analyzes and prepares tables graphs and charts for management use or presentations about departmental or divisional activities. Works and automates when possible key administrative and clerical functions. Serves as a liaison with other departments on policies procedures and practices. Responsible for all routine and non-routine administrative functions and correspondence. Manages calendar and independently schedules appointments for the AVP of Institutional Effectiveness and Educational Technologies. Composes reviews and distributes documents such as confidential and complex correspondence memos reports and requisitions that are sent to internal and external contacts. Reports to a top-level administrator of the College. Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. Oversees and processes purchase requisitions and orders travel requests and reimbursements. Monitors expenditures against the budgets maintains accurate accounting ledgers and facilitates account reconciliations. Coordinates and arranges meetings conferences and other activities for the AVP of Institutional Effectiveness and Educational Technologies. Assists in providing timely responses to requests received by the office. Assists the Office of the President when ask to provide extra support in meetings events or activities. Responds independently within scope of responsibility. Ensures compliance with all applicable laws policies and procedures. Completes all required training and professional development sessions sponsored through Texas Southmost College ( TSC ). Supports the values of the College: diversity teaching excellence student success innovation creativity and service to the College. Attends the workplace regularly reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers the supervisory chain faculty staff students and customers. Supports the values and institutional goals as defined in the Colleges Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. Working hours may include evenings holidays or weekends depending on deadline requirements and special events. Performs other duties as assigned.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.