Assistant to the Dean (Administrative Support Coordinator II)
Assistant to the Dean (Administrative Support Coordinator II)
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$ 4058 - 6653
1 Vacancy
Job Description
Position Summary
Under the general supervision of the Dean the Assistant to the Dean provides comprehensive administrative and operational support. This role ensures the smooth functioning of the Deans office by managing the Deans calendar overseeing special events and serving as a liaison with internal and external stakeholders. The Assistant to the Dean plays a vital role in supporting the Deans leadership both within the University and in the broader community.
Key Responsibilities
- Administrative Operations & Event Support: Manage the Deans calendar including scheduling meetings travel and appointments. Coordinate logistics for special events sponsored by the Dean including commencement. Maintain records and manage office operations ensuring efficient office management and smooth functioning.
- Confidential Support & Liaison: Provide direct and confidential support to the Dean including conducting research and analysis and presenting information. Serve as the liaison between the Dean and internal units faculty staff and external organizations. Act as the Deans representative in professional and community organizations.
- Office Operations & Staff Coordination: Oversee the daily administrative operations of the Deans office ensuring smooth office functioning. Coordinate coverage for the front office managing staff and student workers to ensure adequate support and office efficiency.
- Event Coordination & Special Projects: Coordinate logistics for special events including commencement recruitment and alumni events. Support the Dean in planning and executing various College-wide events. Assist with special projects as assigned by the Dean to support office operations and strategic initiatives.
Why Join Us
- Impactful Role: Support the Deans leadership and contribute to the Colleges success by managing key administrative functions and relationships.
- Event Planning: Gain hands-on experience coordinating major College events and serving as a liaison to external communities.
- Administrative Expertise: Develop valuable skills in high-level administrative support event coordination and office management.
- Collaborative Environment: Be part of a dynamic and supportive academic environment where your contributions make a direct impact on the success of the Deans office.
Position Information
- This is a full-time (1.0 time-base) benefits eligible permanent/probationary position.
- This position is designated non-exempt under FLSA and is eligible for overtime compensation.
- Standard SDSU work hours are Monday Friday 8:00 a.m. to 4:30 p.m. but may vary based on operational needs.
- The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary
The College of Professional Studies and Fine Arts (PSFA) is one of eight instructional units of San Diego State University. The College is comprised of ten diverse departments and schools: the departments of Aerospace Studies Military Science and Naval Science; the schools of Art Design and Art History Communication Hospitality and Tourism Management Journalism and Media Studies Music and Dance Public Affairs and Theatre Television and Film as well as ten research centers. The College is staffed by 47 positions comprised of administrative clerical and technical staff in addition to over 100 tenured/tenure-track faculty and nearly 100 lecturers/graduate teaching associates serving approximately 5000 majors.
The Deans Office is responsible for the creation implementation and continued support of the instructional research and development processes in the College.
For more information regarding the College of Professional Studies and Fine Arts click here.
Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Additionally incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.
Key Qualifications
- Proficiency in Microsoft Office Suite.
- Experience with Google Office Productions: Mail Calendar Drive Sheets Docs.
- Ability to work in a dynamic environment with multiple deadlines and handle stressful situations professionally and demonstrate extreme tact.
- Ability to demonstrate a high degree of initiative and work independently.
- High organizational skills.
- Ability to plan large scale special events including dinner receptions performances meetings/workshops and other large-scale events.
- Experience coordinating travel arrangements.
- Experience providing high-level administrative support to a school/department chair/director preferably at a professional studies and/or fine arts school preferred.
- Experience working in an academic setting preferred.
Compensation and Benefits
Starting salary upon appointment is not expected to exceed $4916 per month.
Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits please clickhere.
CSU Classification Salary Range: $4058 - $6653 per month.
SDSU Values
At SDSU our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.
At San Diego State University we are a community of diverse individuals who have and represent many perspectives beliefs and identities. This diversity lends our community strength and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSUs Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.
SDSU is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At SDSU excellence is built on merit talent diversity accessibility and equal opportunity for all.
Supplemental Information
Apply by July 17 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis and the position will remain open until filled.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g. H-1B visa).Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a persons identity and authorization to work in the United States which are consistent with the provisions of theImmigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information please click here.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at .
Required Experience:
IC
Employment Type
Full-Time
