Risk and Compliance Administrative Assistant

Every person deserves compassion dignity and the safety of a place to call home.

Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted interdisciplinary services in our recuperative care centers emergency shelters housing services and childrens and family programs. IF currently has 13 facilities with 22 micro-communities scattered across Orange County Los Angeles County and the Inland Empire.

Job Description:

This Risk and Compliance Administrative Assistant supports regulatory compliance licensing and operational coordination across departments. Responsibilities include managing permits filing required documents with government agencies coordinating vendor services and ensuring site safety compliance. The position also assists with office operations records management and may involve site visits and trips to government offices as needed.
The pay range for this role is $20.00- $24.00.

Job Duties:
Licensing & Regulatory Compliance:

• Responsible for maintaining a repository to apply for licenses and permits tracking renewal dates and submitting applications as needed.
• Maintain the Legisway system with up-to-date licenses and permits.
• Establish rapport with finance to coordinate payments for licenses and permits.
• Responsible for determining which reports and legal notices must be filed and ensuring timely submission to the appropriate city state or federal agencies.
• May be required to drive to and/or workplace sites city state or other government offices to submit or obtain necessary paperwork.
• Ensure compliance with site safety equipment such as AEDs Emergency Action Plans (EAP) Workplace Violence Prevention Policy Binders (WVPP) and Safety Data Sheets (SDS) Binders.
• Maintain records of all healthcare compliance activities such as running weekly audits of necessary Exclusion Lists.

• Liaison between compliance and operations during the planning stages of opening new sites.

• Work cooperatively and effectively with departments facilitating interdepartmental workgroups and communication to set goals resolve problems and enhance organizational effectiveness.

• Collaborate with contracted third parties to produce updated Certificates of Insurance (COI) as required.

• Assist in the processing of records by the due date.
• Assist in filing claims to the appropriate parties for timely notification.

Office Administrative Duties:

• Support daily office operations including supply management guest reception and maintaining executive conference rooms.
• Coordinate logistics for meetings and events such as food orders room setup and equipment readiness.
• Support the Executive Assistant in taking meeting minutes for leadership and operational meetings as needed.
• Assist with internal projects and company events through planning coordination and execution support.

• This is not an exhaustive list and may include other responsibilities as business needs dictate.

Expectations:
Fulfill Illumination Health Home Guiding Principles of CARE Community Action Respect and Empowerment.

• Prioritize individual and client health and safety.
• Be able to meet deadlines and work under pressure.
• Communicate any concerns and feedback to Supervisor with tact and professionalism.
• Set and maintain healthy boundaries with internal and external partners.
• Maintain confidentiality of client and organization information.

Required:

• High School Diploma
• 3 years relevant experience
• Basic Computer Skills
• Valid CA Driver License and eligibility for company vehicle insurance

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance