Gateway Administrative Assistant (A4)

What makes DHL greatOur People! We know each employees individual contributions make us the #1 Delivery and Logistics Company in the world.

Distinguished as No. 1 Worlds Best Workplace by Great Place to Work and Fortune Magazine

DHL is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our culture is about personal commitment to our business to each other and to our global communities. DHL is dedicated to being a great place to work. In addition to competitive compensation packages our employees enjoy a range of programs services and benefits that bring the best to their personal lives.

Start YOUR career with DHL today

The Gateway Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.

Starting pay range $31.33-41.78

Key Responsibilities:

• • Manage workflow by assigning and completing tasks accordingly ensuring that deadlines are met and work is completed timely and accurately including accounts payable and receivable
  • Vendors follow up and coordination
  • Support the finance and operations teams by managing billing processes overseeing accounts payable and coordinating with vendors to ensure timely order fulfillment
  • Assist in the coordination of Gateway Activities
  • Implement and monitor programs as directed by management and see the programs through to completion
  • Generate communication and reports when appropriate
  • Assume responsibility for maintenance of office equipment including computers copy machines and other hardware for the Gateway
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Managing calls Email correspondence meeting scheduling calendar filing system and documents as needed
  • Other duties as assigned by management

Skills & Qualifications:

This role requires strong organizational skills attention to detail and effective communication abilities

Skills & Qualifications:

• High School or Equivalent
• Prior Administrative experience highly desired
• Proficiency in MS Office with expertise in Microsoft Word PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Excellent communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Pre-employment Requirements:

DHL Participates in DPS ( Denied Party Screening)

Drug testing background check and Physical exam

LAWA badging process

Employee Benefits & Incentives

DHL benefits and incentive offerings are designed to reflect a substantial experience for both employees and their dependents during their career and life journey. The specifics will vary but wherever you join and in whatever role youll find our benefits and rewards are among the best in the industry They include:

• Competitive Pay
• Bonus/Incentive Programs
• Retirement Savings 401K with company match
• myShares - Voluntary plan to buy discounted company shares
• Medical Dental Vision well-being programs
• Tuition Reimbursement
• Generous Paid Time Off Starting at 4 Weeks (PT/FT)
• Paid Leave
• Employee Discount Program
• Employee Assistance & Work Life Program
• Outstanding training opportunities

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected characteristic. The EEO is the Law poster is available here: will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.