Executive Personal Assistant
Executive Personal Assistant
Posted on :
27-06-2025
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1 Vacancy
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Job Description
6-9 months contract with a Local Authority
Job Summary:
A highly organised and proactive Executive Personal Assistant is required to provide comprehensive support to three Executive Directors within a fast-paced and dynamic organisation.
This role is ideal for a self-motivated individual who excels at managing diaries coordinating meetings and events handling confidential matters and maintaining a professional standard of communication across internal and external stakeholders.
Key Duties/Accountabilities (Sample):
Efficiently manage complex diaries schedule meetings arrange venues and catering and prepare and distribute related documentation.
Organise UK travel including flights rail transport and accommodation ensuring efficient itineraries for senior leaders.
Support the planning and delivery of key corporate events such as annual awards leadership events and client-facing functions.
Assist in the collation and formatting of Board reports and monthly business updates across multiple subsidiaries.
Conduct research and provide reports or presentations to support senior management decision-making.
Act as a professional first point of contact for internal staff external stakeholders and partners.
Draft internal and external communications prepare presentations and assist with promotional material.
Assist in the induction and mentoring of new team members as required.
Manage competing priorities and ensure effective use of Executive Directors time.
Handle all information and correspondence with utmost confidentiality.
Collaborate effectively with other Executive PAs to ensure seamless executive support throughout the organisation.
Skills/Experience:
Proven experience as a Personal Assistant or Executive Assistant at senior management level.
Exceptional organisational skills and attention to detail.
Ability to prioritise and manage multiple deadlines with efficiency and discretion.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Confident in liaising with stakeholders clients and internal teams.
Demonstrable ability to work collaboratively and independently under pressure.
A proactive flexible approach to problem-solving and adapting to changing priorities.
Strong interpersonal skills and a customer-focused mindset.
Additional Information:
Role will start beginning of September.
Full-time role (Monday to Friday 37.5 hours per week).
Proven experience as a Personal Assistant or Executive Assistant at senior management level. Exceptional organisational skills and attention to detail. Ability to prioritise and manage multiple deadlines with efficiency and discretion. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Confident in liaising with stakeholders, clients, and internal teams. Demonstrable ability to work collaboratively and independently under pressure. A proactive, flexible approach to problem-solving and adapting to changing priorities. Strong interpersonal skills and a customer-focused mindset.
Employment Type
Full Time
Key Skills
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