Operations Coordinator II - Computer and Information Science

Note for Current UM Employees

Current employees must apply internally via ConnectU >

The University of Mississippi

The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.

Department Summary

The Computer and Information Science department is a collaborative student-centered academic unit dedicated to teaching research and service excellence. Our team comprises committed professionals who value open communication proactive problem-solving and mutual support. We take pride in maintaining efficient operations while prioritizing the student and faculty experience. From hosting engaging departmental events to providing personalized student support we work together to create a dynamic welcoming and impactful academic community.

If youre detail-oriented service-minded and excited about supporting operational logistics and meaningful student interactions this department will be a rewarding and enjoyable place to grow your career.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Administration

Sub-Family -Program Coordination

Career Track / Level - P1

Grade -5

Role Summary

Coordinates day-to-day fiscal administrative and operational activities of a defined program or set of funded activities. Programs are usually focused to a single purpose may be scientific research educational or service oriented and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration fiscal budgetary and/or other associated transactions program implementation and administration internal and external operational/administrative liaison program marketing and reporting.

- Lead the coordination of BACS orientation and provide support for BACS student advising.
- Provide general administrative operational and fiscal support for the department.
- Maintain and process event planning and classroom logistics.
- Support departmental communications maintain records and coordinate faculty onboarding processes.
- Manage department resources such as key inventory room reservations and internal data tracking..

Examples of Work Performed

• Coordinate with faculty to hire lab TAs graders and tutors.
• Manage student employees and coordinate their work schedules; approve hourly timesheets in SAP (transitioning to Workday and Banner in the near future).
• Plan and support departmental events including seminars meetings orientations and special functions.
• Schedule classrooms and manage department room reservations; provide logistical support for events and conferences.
• Maintain and process course scheduling tasks such as event planning (twice a year) increasing/decreasing section capacities and adding/removing courses.
• Manage the Admin Request Google Form and handle student-related requests such as course overrides and class additions.
• Assist with student advising functions including new BACS student orientation BACS advising creating student files and using internal systems to run reports.
• Provide administrative support for personnel processes including interview coordination and onboarding logistics.
• Serve as a key administrative contact: screen department emails respond to inquiries and answer or route phone calls.
• Manage departmental key inventory and assign space for graduate students.
• Support data collection tracking and reporting for department operations including graduate student data for the Summer Tuition Scholarship.
• Support the department chair and faculty in managing student issues and completing administrative forms.

Essential Functions

These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.

1. Assists in managing daily operations of the projects programs or office to which assigned.
2. Establishes and/or maintains a recordkeeping system for programs projects or office to which assigned and enters data into records or into system databases as appropriate and as needed.
3. Plans and develops methods and procedures for implementing projects.
4. Establishes and maintains productive relationships with state federal and private agencies as appropriate and as directed.
5. May coordinate events or conferences from planning and advertising to contracting for services from vendors to registration and event completion.
contractual agreements between the University of Mississippi and outside agents for supervisors review and signature.

Minimum Education/Experience

Education:Bachelors Degree

Experience: N/A.

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion citizenship national origin age disability veteran status or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.