Office Manager
Office Manager
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1 Vacancy
Job Description
Overview
Seeking a Part Time Office Manager on our Saratoga Springs Social Ministry Team
Our Part Time opportunities offer:
- Generous time off every year including 14 paid holidays vacation time and sick time
- Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
- Tax Deferred Annuity (403B)
- Eligibility for supplemental insurance plans including Short Term Disability AFLAC and Voluntary Term Life
SCOPE AND PURPOSE OF POSITION:
The Office Manager serves as a support person to the Corps Officers at The Salvation Army in Saratoga Springs and is responsible for office management duties including ordering supplies sending thank you correspondence relating to mail appeal inputting donation data entry preparing weekly financial deposits reporting on grants coordinating volunteers recording and reporting statistics and providing general office and secretarial duties for the Department. This position is responsible to provide a welcoming compassionate and well-organized atmosphere to the front office of The Salvation Army.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Coordination oversight and organization of all volunteers
- Ordering of office supplies
- Assist all who come to the front desk courteously screen in direct calls and take detailed messages
- Maintain a neat office area
- Make appointments for emergency assistance clients
- Report on grants
- Assist with seasonal applications and Christmas distribution
- Maintains the confidentiality of clients shelter/programs agency and/or The Salvation Army
- Receive all monetary and in-kind donations that are brought into the Salvation Army and keep appropriate records for each
- Write and send thank you postcards to donors
- Accept and put away physical donations
- Accept packages and faxes in notify intended recipient
- Submit billing information for health home clients as necessary
- Any other duties deemed necessary by their Corps Officers
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice due to business needs.
Qualifications
SPECIAL SKILLS CERTIFICATES LICENSES REGISTRATIONS.
Willingness to uphold and support The Salvation Armys mission and ministry
Associate degree and at least three to five years experience in relative work preferred
Proficient in Microsoft Word Excel Mail Merge and PowerPoint
Strong interpersonal skills; Applies tact in diplomacy in dealing with internal and external constituents
Strong attention to detail and accuracy
Superb written in verbal communication skills
Comfortable in high profile situations as well as with sleeves rolled up
Ability to operate independently - self-motivated self-management
Highly organized
Able to handle multiple tasks in a fast-paced environment
Training in food safety and food handling through Health Department as needed
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.
Required Experience:
IC
Employment Type
Part-Time
