Executive Assistant to the Heads of School
Executive Assistant to the Heads of School
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$ 110000 - 130000
1 Vacancy
Job Description
Job Details
Description
Executive Assistant to the Heads of School
The Executive Assistant to the Heads of School at The Nueva School serves as a highly collaborative confidential strategic partner to the Head of School and Associate Head of School. The ideal candidate will have excellent organization diplomatic written and oral communication skills. This person will translate the strategic vision into actionable outcomes ensuring organizational alignment efficiency and excellence across all facets of the school. This individual will drive mission critical initiatives as a values led liaison to internal and external stakeholders. The ideal candidate will partner with all members of the administrative support team working in a fast paced innovative culture while managing confidential and sensitive information with discretion.
We are seeking applicants who represent the full diversity of our community in the Bay Area. Our ideal candidate will possess a deep appreciation for the diverse socioeconomic racial cultural disability gender identity sexual orientation academic and ethnic backgrounds present in our community. In joining our team at Nueva you will become a part of an inclusive iterative and equity-minded community that recognizes that equity and social justice is a lens with which we examine all aspects of our school community in order to ensure an educational experience where all students and colleagues can thrive.
In deciding whether to apply for a position at Nueva you are strongly encouraged to consider whether your values align with Nuevas Mission Vision and Values.
Primary Responsibilities
Optimize the Heads and Associate Head of Schools strategic and tactical bandwidth by proactively managing calendars orchestrating high-level meetings across the San Mateo and Hillsborough campuses and managing essential documentation to ensure preparedness for mission critical discussions and engagements.
Guide the Administrative team colleagues to ensure alignment for all departments divisions and events while fostering a culture of accountability for institutional success
Facilitate highly effective Board of Trustees engagement by strategically preparing agendas curating comprehensive meeting materials meticulously tracking strategic action items and ensuring seamless communication including management of the Boards digital platform to empower informed generative and action-oriented governance.
Cultivate and strengthen key relationships with critical internal and external stakeholders including parents alumni community partners and vendors acting as a trusted ambassador and key communicator for the Heads of School and the school mission.
Lead the preparation and coordination senior leadership team meetings ensuring productive discussions clear decision-making and effective alignment on school priorities
Make logistical arrangements including catering for board and committee meetings and other special events hosted by the Heads of School
Maintain a mature and discreet professional demeanor with all community members and external partners as a high level representative of the school
Champion a highly flexible and proactive approach consistently demonstrating the capacity to re-prioritize and adapt swiftly to unforeseen challenges or ambiguous circumstances ensuring continuous progress and support for The Nueva Schools objectives.
Excellent interpersonal written and verbal communication skills
Excellent organizational skills including maintaining well-organized digital and physical files
Proactive planning and problem solving skills and execution
Trustworthy and loyal with demonstrated good judgment confidentiality and professionalism
Friendly and warm demeanor with the ability to effectively balance workload and meet deadlines
Works calmly effectively and productively under pressure
Highly developed ability to work independently and collaboratively
Flexible and adaptable
Can-do results orientation
Positive and optimistic
Other duties as assigned.
Qualifications
Bachelors degree
Excellent oral and written communication skills
Experience creating and managing budgets
Experience managing vendors service partners and providers
Demonstrated proficiency with Google suite and Microsoft Office with the ability to learn and use new technology on demand
A profound openness to feedback and improvement modeling lifelong learning of practice as well as subject area
Flexibility and creativity in working in a dynamic environment where new ideas mistakes and iteration are embraced
Compensation and Benefits
The full-time equivalent salary range for this position is $110000 - $130000. The starting salary is based upon but not limited to several factors that include type and years of experience education level and expertise.
To Apply
Please submit your application information - cover letter describing your interest and preparedness for the position a resume documenting your relevant experience and expertise and contact information for three professional references including an explanation of your relationship - to the Nueva Employment Website. To address specific questions please email Chris Beresford at
The Nueva School is an Equal Opportunity Employer we do not discriminate against any employee or job applicant on the basis of race color gender national origin age religion creed disability or sex. We welcome applications from people of color and those with experience outside the education field.
About The Nueva School
The Nueva School an internationally-recognized nonprofit independent day school has served gifted and talented students since 1967. Today Nueva serves nearly 1000 students PK-12. Nueva is located in the neighboring towns of Hillsborough and San Mateo equidistant between San Francisco and Silicon Valley serving six different counties throughout the Bay Area of Northern California.
A constructivist school Nueva is known for its distinctive inquiry-based interdisciplinary studies project-based learning and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning fosters social and emotional acuity and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award the US Department of Education National Green Ribbon Award and the American Institute of Architects Award for School Design and Sustainability; has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School; co-founded the Common Ground Speaker Series; hosts the biennial Innovative Learning Conference and was highlighted by the Pulitzer Prizewinning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter Average Is Over.
For more information about The Nueva School visit our website:
Employment Type
Full-Time
