Director of Administration
Director of Administration
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Salary Not Disclosed
1 Vacancy
Job Description
Employment Status: Full-Time
FLSA Status: Exempt
Schedule: Monday through Friday; 8:00 am to 5:00 pm evenings and weekends as needed
Reports to: President
Summary: The Director of Administration provides strategic leadership operational oversight and integration of the organizations accounting finance mission advancement and strategic planning. Reporting to the president the Administration Director is responsible for helping advance MACCs mission by effectively supporting the management of its diverse programs coordinating cross-departmental efforts maintaining compliance with institutional policies and external regulations ensuring financial transparency and sustainability and leading a dedicated team. This pivotal role requires a visionary and team-minded leader with a strong background in nonprofit management strategic development oversight and financial expertise. The Director of Administration plays a key leadership role in ensuring that the operations of the college reflect and support its mission and values. The role requires a strategic thinker with a strong service orientation excellent organizational abilities and a commitment to fostering a mission-driven campus culture.
Position Responsibilities:
1. Financial Oversight and Mission Advancement
- Ensure the financial health and sustainability of the organization.
- Oversee the development and management of the annual budget financial reporting and audit processes.
- Work closely with the Business Office to monitor budgets approve expenditures review check issuance and seek efficiencies.
- Assist departments in developing and managing their budgets.
- Support financial compliance and reporting requirements in coordination with auditors and Business Office personnel.
- Support the Programs Leadership in ensuring all programs are delivered effectively efficiently and in compliance with applicable regulations and funding requirements.
- Support the President in fundraising and resource development efforts including grant writing cultivating individual and corporate donors and exploring innovative financing mechanisms.
- Maintain an internal audit process.
2. Administration Policy Implementation & Institutional Compliance
- Ensure administrative adherence to internal policies accreditation standards and federal/state regulations (e.g. FERPA Title IX ADA).
- Develop and update internal sound organizational administrative policies and procedures.
- Coordinate annual reviews of internal controls and risk management processes.
3. Communication & Executive Support
- Draft institutional memos procedural documents and reports as needed.
- Maintain calendars and schedules for key leadership as required i.e. auditor scheduled visits donor visits board communication calendar quarterly financial reports.
- Work closely with the President as the president supports the Board of Directors to facilitate effective governance and strategic oversight.
- Provide regular transparent reports for the president to review and submit to the Board on organizational performance finances and strategic initiatives.
4. Leadership Strategic Planning and Implementation
- Lead the strategic planning of the school so that it is aligned with MACCs mission and the strategic goals are implemented.
- Work with the President to implement strategic short- and long-term organizational goals plans objectives policies and operating procedures.
- Provide visionary leadership to the staff ensuring alignment with MACCs mission and strategic goals.
- Lead the development implementation and evaluation of the organizations strategic plan in collaboration with the President and staff.
- Oversee the Business Office and the Communications and Mission Advancement Office.
- Foster a positive collaborative and results-oriented organizational culture.
- Keep abreast of trends best practices and policy changes in education and nonprofit management.
5. General
- Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
- Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
- Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Minimum Qualifications:
Education:
- Bachelors degree in business administrationOperations Non-Profit Management Accounting Finance or other related discipline. Masters in Business Administration or related field preferred.
Experience:
- Minimum of seven (7) years experience in Management directing and managing administrative functions.
- Minimum of six (6) years experience in accounting.
- Demonstrated experience in managing grant-funded programs.
- Strong financial management skills including budgeting financial analysis and nonprofit accounting.
- Successful experience in fundraising grant writingand donor cultivation.
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Bilingual in English and Spanish preferred.
- Exceptional leadership and interpersonal skills with the ability to inspire and motivate staff Board members and partners.
- Strong strategic thinking problem-solving and decision-making abilities;
- Excellent communication skills both written and oral with the ability to effectively engage diverse audiences;
- Thorough understanding of nonprofit governance compliance and best practices;
- Ability to manage multiple complex projects simultaneously and meet deadlines;
- Cultural competency and a commitment to serving diverse communities;
- A solid grasp of project and contract management principles and practices;
- Ability to effectively identify and resolve problems in a timely manner; ability to pivot to shifting priorities at a moments notice and make sound decisions;
- Ability to consistently develop interpret and apply MACC policies procedures rules and regulations;
- Ability to inspire a shared vision and empower and motivate a team;
- Solid understanding of and ability to adhere to General Accepted Accounting Principles (GAAP) preferred Thorough understanding of operations policies and practices;
- Excellent management and supervisory skills;
- Excellent analytical decision-making and problem-solving skills.
- Ability to maintain a high level of confidentiality;
- Must be detail oriented organized self-motivated work well independently and on a team;
- Must have good critical thinking and problem-solving skills.
Travel Requirements:
Travel requirements for the position include up to 15% local and 5% overnight.
Required Experience:
Director
Employment Type
Full-Time
