Front Desk Administrator
Front Desk Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Are you organized detail-oriented and love creating a great first impression Do you thrive in fast-paced environments where your multitasking skills shine If sowe want YOU to join our team!
As the face of our firm youll be a friendly professional voice and smile that welcomes clients and keeps our office running smoothly. Youll also ensure our office is always organized and spotless for clients and visitors with impeccable boardrooms ready for every meeting. Welcoming each client with a beverage as they wait in the boardroom is just one of the ways youll make everyone feel valued from the moment they arrive.
If youre ready to bring your energy attention to detail and positive attitude to a dynamic workplace this is the perfect opportunity for you!
- Greet and assist clients providing information and directing them to the appropriate personnel.
- Answer and direct incoming phone calls and manage general email and packages correspondence in a professional manner.
- Maintain an organized and presentable front desk and reception area.
- Schedule appointments manage calendars and coordinate meetings for staff as needed.
- Perform administrative duties such as data entry filing making copies or printing any documentation. Assuring consultation booklets are prep for the newt day if needed.
- Oversee and monitor internal databases.
- Communicate with staff via emails texts and posted reminders for events and any notifications needed.
- Coordinate office supplies and inventory ensuring timely restocking.
- Support special projects events and other operational tasks as assigned.
- Always maintain confidentiality of sensitive information.
- High school diploma or equivalent.
- 1-2 years of experience in office administration or other related fields.
- Proficiency in Microsoft Office Suite (Word Excel Outlook) and familiarity with office management software.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail; ability to multitask and prioritize effectively.
- Professional demeanor and a commitment to providing exceptional customer service.
- Strong typing and computer skills.
- Prompt and reliable in task execution.
- English and Spanish is a MUST!
Preferred Qualifications
- Experience in a professional service legal or corporate environment.
- Familiarity with scheduling tools CRM systems or other office management software.
- Ability to work both independently and as part of a team.
Working Conditions
- Full-time on-site position at Pembroke Pines Office
- Standard business hours with occasional overtime as required.
Benefits:
Medical Insurance
Dental Insurance
Vision Insurance
Short Term Disability
Life Insurance
401K with 3.5% match (more details of the breakdown will be provided)
Paid Time Off (Based on position)
6 Paid holidays
Gym- Reimbursement
Why Join Our Team
- Impact: Play a key role in the daily success of a busy respected law firm.
- Growth: Opportunities to learn grow and take on new responsibilities.
- Environment: Work in a supportive collaborative and diverse team environment.
- Compensation: Competitive salary and benefits package.
To Apply:
Please send your resume and a detailed cover letter highlighting your skills and specific front desk administrator experience to We are excited to welcome a dedicated detail-oriented and enthusiastic Front Desk Administrator to our team!
Required Experience:
Unclear Seniority
Employment Type
Full Time
