Finance Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Finance Legal Administrative Assistant

FLSA Status: Non-Exempt

Department: Finance

Reports To: Office Manager

Jackson Walker the largest law firm in Texas has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant (LAA) in our Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group (PG). The ideal candidate will be professional detail-oriented and able to manage multiple projects.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include but are not limited to:

• Manage and prioritize incoming workflow to meet all deadlines.
• Assist with document revisions and preparation of sets of documents to be circulated for execution.
• Prepare correspondence memoranda and other legal documents from written and oral drafts; draft standard correspondence and other documents.
• Scan profile and e-mail client documentation to team members as directed.
• Manage electronic file documentation by saving into appropriate electronic folders.
• Answer telephone calls and forward messages to appropriate staff members as needed.
• Establish and maintain deadlines associated with a file through the appropriate calendaring system.
• Prepare legal and closing documents in both physical and electronic format for deal closings.
• Request conflict of interest checks with Conflicts Coordinator open files and maintain all client and general files.
• Conduct periodic review for possible storage of older files and prepares files to be closed.
• Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
• Schedule conference rooms for attorney/client meetings.
• Makes travel arrangements when needed; request checks and submit expense reimbursements when appropriate.

QUALIFICATIONS:

• Excellent communication skills both written and verbal; demonstrated understanding of correct grammar spelling and punctuation.
• Ability to work effectively and proactively both independently and within a team environment.
• Strong organizational skills interpersonal skills accuracy and attention to detail.
• Strong time management skills and the ability to work under pressure in a fast-paced busy environment.
• Ability to coordinate multiple tasks concurrently and meet deadlines.
• Strong computer proficiency in the use of relevant software applications and programs MS Office Suite (Word Excel PowerPoint) Adobe Acrobat pdfDocs TimeEntry Document Manage System (iManage) and database software.
• Ability to handle confidential documents and information appropriately.
• Ability to recognize diagnose and solve issues associated with a transactional law practice among multiple attorneys.

Education:

• Bachelors degree from an accredited college or university preferred.

Experience:

• 5 years experience working with Finance or Real Estate attorneys within a law firm in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by applicable federal state or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements.

If you require a reasonable accommodation to complete the application or interview process please contact us at