IM West & SRWC Operations Coordinator / Intramural Sports Coordinator

Working/Functional Title

IM West & SRWC Operations Coordinator

Position Summary

Assist with hiring training supervising and evaluating all IM West/SRWC student and part-time team members; determine staffing needs and hire qualified candidates based upon certifications experience skills and ability to contribute to the diverse needs of Michigan State University (MSU) and RSFS; assign delegate and prioritize tasks to student and part-time team members; ensure adherence to all MSU and RSFS policies and procedures; assist with fitness equipment-maintenance and repair for RSFS; supervise and provide leadership to students and part-time team members during events utilizing a student development focus while supervising; assist in oversight of all aspects of facility and event reservations for IM West/SRWC including 293000 square feet of indoor space; review and approve all reservation/event requests for internal and external groups with oversight by the Assistant Director adhering to all departmental standards and providing feedback on priority reservations. Ensure groups follow department and University policies including but not limited to protection of minors insurance and approved vendors; coordinate and manage facility scheduling for operations including hours of operation court availability and multi-purpose space availability; assist RSFS staff with developing a schedule for formal and informal recreation activities utilizing IM West/SRWC spaces; liaise with external departments to ensure programs meet RSFS guidelines; communicate equipment storage capabilities and arrange access for instructors; assist the Assistant Director with coordinating and scheduling staff for IM West/SRWC events including set-up and tear down; effectively communicate with RSFS professional staff as it relates to facility rental and scheduling impacts on respective programs and needs; assist with overseeing IM West/SRWC purchases inventory and equipment maintenance plans including sporting equipment tables chairs linens staging audio/visual etc.; assist with researching programming trends and industry standards for event-related equipment and make recommendations for replacement and purchase of new equipment; support the efforts of department initiatives processes and procedures; compile information and data in conjunction with monthly mid-year and annual reports; assist with creating collaborative programming with other RSFS departments when needed; serve on department divisional and/or University committees as assigned; enforce and maintain RSFS policies and procedures as they pertain to usage of facilities.

Minimum Requirements

Knowledge equivalent to a four-year college degree such as a bachelors degree in business administration Parks & Recreation Sports Management Kinesiology Exercise Science Health & Physical Education one to three years experience in intramural programming event planning staff supervision parks and recreation collegiate recreation programs or related field; or an equivalent combination of education and experience.

Desired Qualifications

Masters degree in Business Administration Parks & Recreation Sports Management Kinesiology Exercise Science Health & Physical Education or a related field; one year experience scheduling events programs and activities; experience scheduling and supervising employees to determine the needs of facility and ensure safe facility operations; experience with fitness equipment maintenance and repair; First Aid/CPR and AED instructor certification.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.

Required Application Materials

Cover letter resume and 3 professional references.

Work Hours

Variable hours including 1st and 2nd shift evenings and weekends based on business needs

Bidding eligibility ends July 1 2025 at 11:55 P.M.