Lead Coordinator, Research
Lead Coordinator, Research
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
24Job Family:
Research# of Open Positions:
1Faculty/Service - Department:
Graduate School of Public and International AffairsChristina Clark-KazakPMCampus:
Main CampusUnion Affiliation:
N/ADate Posted:
June 26 2025Applications must be received BEFORE:
July 06 2025Hours per week:
20Salary Grade:
Non-Union Grade NR6 - 35 hrsSalary Range:
$75007.00 - $93759.00The FSS comprises nine departments schools and institutes which offer undergraduate masters and doctoral programs in both English and French. With its 10000 students 260 full-time professors and wide array of programs and research centres the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa.Responsible for the coordination of day-to-day activities of the UnborderED knowledge / Savoirs sans frontires research partnership including: event coordination marketing and communications coordination and operations management. Responsible for overall communications planning/implementation and key activities in support of the partnerships research outreach and training/development programs. Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the partnerships knowledge mobilization plans to increase the visibility of the partnerships activities at the University of Ottawa and outside the University.
Key responsibilities :
Operations: Responsible for the day-to-day operations of the partnership including budget planning and management as well as office management. Identify needs for policies and procedures to provide operational clarity efficiency and management of activities and risk. Coordinate undertake/supervise and plan activities involving clerical tasks and budgeting functions with the designated administrative staff of the Office of the Vice-Dean Research and the Office of the Vice President Research and Innovation.
Events Management: Lead all aspects of planning and execution for small- to mid-sized events and other special events in order to project a positive image of the partnership faculty and/or the university. Working with partnership staff or members identify key activities elements and timelines ensure event logistics are planned and run smoothly and monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.
Communications: Develop and execute an annual communications plan that supports the partnerships communications needs for various internal and external target audiences. Write content for annual reports news bulletins brochures speeches web social media and press releases and coordinate/proofread translation. Perform needs and cost/benefit analyses of proposed communications plans to support the annual budget planning of the Centre and ensure that related activities comply with budget limits.
Marketing: Develop and implement marketing strategies for the partnership in accordance with University and Faculty standards. Design marketing material and collaborate with graphic designers and photography and printing resources in its production to promote the Institute while ensuring compliance with graphic standards. Perform needs and cost/benefit analyses of proposed marketing plans to support the annual budget planning of the partnership and ensure that related activities comply with budget limits.
Outreach: Be knowledgeable about the partnerships projects programs and ongoing activities in order to promote them to target audiences and increase audience awareness and interest in the activities. Maintain awareness of different target audience priorities in order to effectively translate the partnerships projects programs and ongoing activities. Foster and promote partnerships and collaborations with various internal and external stakeholders.
Web/Social Media Content Management: Anticipate requirements and generate web/social media content to best meet ongoing business needs while ensuring compliance with web official language and accessibility standards and established policies. Develop and evaluate performance indicators for web/social media usage and usability and coordinate improvements to maximize the effectiveness of the Institutes web/social media sites.
Documentation and Data Management: Ensure that documentation and record keeping is appropriate organized and meets all appropriate standards. Maintain an inventory of the partnerships technological support including software hardware and manuals. Maintain schedules of the partnerships space allocations. Track and monitor ethics approvals for partnership projects. Ensure data stewardship in accordance with the partnerships data management plan.
Supervision: Provide a comprehensive orientation and training to part-time occasional and student employees. Provide regular supervision to assigned part-time and occasional staff participating in the hiring process which can include conducting interviews; and identifying human resource needs.
Grant Management and Business Development: Prepare reports to funders. Support the development and application of leveraged opportunities.
Knowledge skills education and experience:
Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience;
Minimum 3 years of demonstrated experience in a similar role;
Experience in event planning and organization;
Experience managing projects;
Experience managing budgets;
Advanced knowledge of computer systems and software including graphic design and web applications contact management systems social media platforms spreadsheets databases Internet and e-mail. Knowledge of Drupal and Constant Contact would be an asset;
Knowledge of web accessibility guidelines and experience in their application;
Experience in planning and implementing a communication plan;
Experience giving presentations to large groups in both official languages;
Strong public relations interpersonal and communication skills;
Strong organizational skills;
Ability and availability to work occasionally outside of normal office hours;
Bilingualism required - French and English (spoken and written); knowledge of additional languages is an asset;
Preference will be given to candidates with lived experience of migration.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
IC
Employment Type
Part-Time
