Coordinator, Specialty

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients lives. At AbbVie we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada.

When choosing your career path choose to be remarkable.

AbbVies mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on peoples lives across several key therapeutic areas: immunology oncology neuroscience vision care virology womens health and gastroenterology in addition to products and services across its Allergan Aesthetics portfolio.

We have an opportunity for a Coordinator to join our Specialty team. In this role you will provide administrative financial and project assistance to the Divisional Director Business Unit Managers and Brand Managers within the therapeutic areas of Gynecology and Urology-Oncology (Prostate Cancer and  Overactive bladder). In addition you will oversee other general tasks as well as providing support to the sales force teams and other team members for key programs. This position is based in Montreal (Saint-Laurent) and reports directly to the Business Unit Director Specialty.

Key responsibilities

• Support Business Unit Director Business Unit Manager and their teams with managing calendars expense reports as well as coordinating meetings and other general administrative work.
• Provide back-up support to other Business Units or Divisions as needed.
• Build strong relationships and works collaboratively with internal stakeholders to enable higher performance across the business units.
• Organize team-building initiatives to enhance collaboration and celebrate successes.
• Support working group members with sales brand team and ad board meetings.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e. payment requisition purchase orders etc.).
• Create the development and processing of contracts.
• Ensure the compliance of projects (i.e. follow the applicable AbbVie policies and procedures).
• Coordinate new employee office set-ups and on-boarding as needed.
• Maintain an ongoing commitment to learning and personal development.

Qualifications :

Education / Experience required

• Diploma of College Studies (DEC) in Administration Commerce or a related field.
• Experience working as a Coordinator Administrative Assistant or equivalent role (minimum of three years).
• Experience working with SAP financial system is a plus.
• Experience with Icertis and Fair Market Value tool is preferred. Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks & priorities and operating with execute excellence.
• Experience with Microsoft Office Suite (Outlook PowerPoint Excel Word etc.).Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks).

Key leadership competencies

• Strong team playerable to work collaboratively with team members to achieve results.
• Actively listen to internal stakeholders to understand their business needs challenges and opinions to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a matrix environment.
• Ability to prioritize activities in a timely and organized manner using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.

AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Coordinator Specialty  including but not limited to for the following reasons:

1. English speaking employees outside the province of Quebec.
2. English speaking clients outside the province of Quebec.
3. Anglophone region outside the province of Quebec.

AbbVie is an equal opportunity employer and encourages women Aboriginal people persons with disabilities and members of visible minorities to apply.

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

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