YC-Director of Catering & Spec. Event

Yellowstone Club is paradise in Montana. A private residential community in Big Sky Montana Yellowstone Club offers its Members the worlds only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course rivers hiking biking and more our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service ensuring no detail is too small to overlook and being a part of creating experiences then Yellowstone Club is looking for you.

Yellowstone Clubs Food & Beverage department is currently seeking candidates for a Director of Catering & Special Events.

Purpose The purpose of the Director of Catering & Special Events is to lead in organizing and delegating the details of special events such as conferences weddings birthdays anniversaries charity events surprise parties sales meetings business meetings employee appreciation events club sponsored events and all other events to the standards of Yellowstone Club.

Supervisory Responsibilities

Directly or indirectly supervises employees and/or supervisors; carries out supervisory responsibilities in accordance with the Clubs policies procedures and applicable laws; responsibilities include but are not limited to: interviewing hiring and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Major Responsibilities

• Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest maintaining outstanding service standards solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction display hospitality and professionalism to our Members at all times take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for team members Members and guests at all times. In the event of an accident or emergency seek medical attention if necessary and contact the Assistant General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all Yellowstone Club team members to foster and promote a positive working environment.

Essential Job Functions

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee the Front of House F&B Catering and Events Managers to ensure all events meet the standards of the Yellowstone Club as well as develop strong partnership with Back of House.

• Oversee all events from inception to fruition including planning organization execution and follow up.
• Conduct pre-event and post-event meetings with critical team members.
• Ensures timely communication with other departments and member groups.
• Set communicate and maintain timelines and priorities on every project.
• Manage inventory of all Yellowstone Club event supplies.
• Presents clear BEO and pull lists for events.
• Conducts onsite inspections and advance preparations for project events.
• Develop and deliver events on time within budget that meet (and exceed) expectations.

• Oversee hiring training and scheduling of Events staff.

• Manager event finances including check requests invoicing and reporting.
• Act as the point of contact for events as needed. Assist with complaints orders errors questions billing cancellations and other queries.
• Coordinate event logistics including registration and attendee tracking presentation and materials support and pre- and post-event evaluations. Close out all events as required.
• Assist in the billing of Events through TEI.
• Maintain budget and provide periodic progress reports to employees clients and managers/directors for each event Member billing as required.
• Managemultiple projects and work assignments simultaneously from a variety of sources including but limited to: Members Managers Directors the Assistant General Manager or Vice President and General Manager.
• Attends meetings as required to ensure successful events.
• Presents departments with completed and expanded resumes for events.
• Assist with negotiations for clients and vendors including but not limited to: food and beverage supplies equipment and signage dcor flowers props staging transportation and more to meet quality standards and Yellowstone Club expectations.

Disclaimer

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

Experience/Education Required

Bachelors degree. A minimum of 7 years work experience as an Event Manager or Event Planner; Excellent communication skills including writing proof reading skills and speaking; Excellent organization skills and experience with project management; Excellent interpersonal skills both in person and by phone with high professionalism; Ability to accomplish projects with little supervision; Excellent organization skills and experience with project management.

Experience/Education Preferred

Bachelors degree in Event Management; Previous work experience at a private resort or Club.

Certificates & Licenses

Valid State Drivers License

Computer Skills

Strong Microsoft Office skills including Work Excel PowerPoint and Outlook to plan budget and organize events; Proficient use of the Web to conduct research procurement and suggest event ideas.

Language Ability

Able to speak clearly and effectively with Members guests co-workers vendors and other Yellowstone Club departments. Able to write clearly and legibly.

Math Ability

Able to perform complex math calculations.

Reasoning Ability

Ability to solve complex problems.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However the employee may be required to work outside in extreme heat cold rain wind snow or inclement weather as the demands of the position so dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequentlyrequired to bend stoop kneel crouch reach with hands and arms or operate a computer. The employee is frequentlyrequired to lift up to 25 pounds. The employee is constantly required to stand walk talk and hear. While performing the duties of this job the employee is constantly required to use hands and fingers to handle organize or lift items. The employee is constantly required to use their vision to perform an activity such as but not limited to determining the accuracy neatness attention to detail and thoroughness of the work assigned to preparing and analyzing data and figures visually inspecting the property and/or department and recognizing hazards and safety violations.

FTYR Benefits

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman
• Complimentary shift meals
• Two employee ski days at the Yellowstone Club each month
• Discounted Ski Pass to either Big Sky Resort or Bridger Bowl
• Two employee mountain bike/hike days at the Yellowstone Club each month
• 401k eligibility and bi-weekly match
• Medical Dental and Vision Benefits
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Bozeman
• Discounts to over 1000 retailers through ADP LifeMart
• End of season employee appreciation day and retail sale
• Access to Employee Store in Bozeman

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