Executive Assistant I / Fellowship Coordinator- Pathology
Executive Assistant I / Fellowship Coordinator- Pathology
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1 Vacancy
Job Description
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Closing Date:
Type of Position:
Professional Staff - Operations
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical Dental and Vision plans available for qualifying staff and family
- Holiday Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting please contact Human Resources at .
Department:
COM Pathology Academic
Departments Website:
Summary of Job Duties:
The Executive Assistant I / Fellowship Coordinator provides comprehensive administrative support to the Department Chair and Service Line Administrator in the Department of Pathology. This role also serves as the primary coordinator for the Pathology Fellowship Program. Responsibilities include managing calendars communications meeting logistics and departmental events while supporting educational and faculty initiatives. The ideal candidate is detail-oriented professional and able to manage multiple priorities in a dynamic academic environment.
Qualifications:
- Bachelors Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience
Preferred Qualifications
- Bachelors Degree in Business Administration Office Administration or related fieldPLUS four (4) or more years of upper level or executive administrative support.
- Experience using Workday to process financial transactions.
Additional Information:
Responsibilities:
- Provides direct support to the Department Chair and Service Line Administrator by maintaining calendars
- preparing correspondence & scheduling meetings
- Coordinates internal and external communications for the Chair & other administrators
- Schedules monthly staff meetings and prepares agendas and presentations
- Assists faculty as needed with administrative tasks such as promotion and tenure application.
- Coordinates travel arrangements and itineraries for faculty candidates and visiting guests
- Coordinates and assists with department events
- Coordinates Pathology Fellowship Program by maintaining records of applications interviews and selection of
- fellowship applicants.
- Monitors fellows educational and clinical progress to ensure appropriate progress and assists fellows with
- administrative tasks such as ordering textbooks or registering for exams
- Assists Department Chair with various educational programs by preparing agendas scheduling lectures reserving classroom space and other associated tasks
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact for any recruiting relatedquestions.
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
No Background Check Required
This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing Manipulate items with fingers including keyboarding
Frequent Physical Activity:
Feeling Grasping Repetitive Motion Sitting Standing Talking Walking
Occasional Physical Activity:
Crouching Kneeling Lifting Pulling Pushing Reaching Stooping
Benefits Eligible:
YesRequired Experience:
IC
Employment Type
Full-Time
