Program Specialist (0096682)
Program Specialist (0096682)
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Job Description
Description
Title: Program Specialist
Position Number:
Hiring Unit: C OF SOC SCI SOCIOLOGY DEPT SOCIOLOGY DEPT
Location: UH at Manoa
Date Posted:June 20 2025
Closing Date:July 7 2025
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month:11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
- *Provides administrative support services to the Department and Department Chair in a wide range of matters ensuring the smooth running of the department.
- *Manages daily operations of the department office serving as the principal liaison for the department to UH offices and entities. Evaluates prioritizes and recommends appropriate information for dissemination to departmental faculty and staff students and alumni.
- *Organizes and maintains paper electronic and confidential files for the department including personnel student records course documents inventory and maintenance contracts.
- *Works with the Colleges Shared Services team and provides department-level budget fiscal and human resources support.
- *Assists with the administrative processes for departmental personnel actions including leave requests the maintenance of the departments lecturer pool list and the coordination of appointment letters for lecturers and graduate assistants.
- *Assists with the administrative processes for fiscal documents for the department such as coordinating purchases researching items soliciting bids if necessary travel documents reimbursements inventory etc.
- *Works with the Department Chair on the process of faculty promotion and tenure. Monitors status of faculty contract renewals and periodic reviews.
- *Assists the Department Chair with course scheduling book orders summer student admission session and outreach registration and scheduling.
- *Works with ACCESS (Advising Civic and Community Engagement in the Social Sciences) advisors to provide support services to faculty and students relating to Sociology certificate minor and major Aloha Pathways and Manoa Academy.
- Assists the Department Chair with space assignments within the department and room assignments for classes and other activities.
- *Coordinates parking and parking passes for the Department.
- *Assists with the coordination of departmental program event planning student convocation or functions outreach activities and other academic activities.
- *Prepares and completes procurement activities for various department UH Foundation and RCUH accounts.
- *Monitors and updates information on the departments online sites.
- Supervises and trains student assistants.
- Other duties as assigned.
*Denotes essential functions
Minimum Qualifications
- Possession of a baccalaureate degree in business administration education arts and sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for administrative support program management and/or office management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in the area of administrative support program management and/or office management demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with administrative support program management and/or office management.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal human resources and/or office management.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software and spreadsheet software.
- Demonstrated ability to follow oral and written instructions.
Desirable Qualifications
- Experience in a university setting providing support and communicating effectively with faculty students staff and others in the university community.
- Working knowledge of university human resources purchasing and/or course scheduling processes.
- Knowledge of UH fiscal and/or human resources policies and procedures.
- Familiarity with UH information systems such as Kuali Financial System eTravel Banner Star SECE.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
- Cover letter indicating how you satisfy the minimum and desirable qualifications.
- Resume.
- Names and contact information of three professional references and
- Official transcripts (copies accepted; however official transcript will be required upon hire)
Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries:Manfred Steger
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
