Project Management Administrator
Project Management Administrator
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$ 67900 - 101851
1 Vacancy
Job Description
Description of Work
This Position Is Funded In Part Through Federal Funds.
Repost - Previous Applicants Must Reapply To Be Considered For This Vacancy
The Project Management Administrator supports the Electronic Health Records (EHR) program and associated management activities within the NC Department of Health and Human Services (DHHS). This role involves planning and coordinating project logistics developing and documenting specifications and tracking project activities across state-operated healthcare programs. It also supports the onboarding and offboarding of employee and contractor staff in collaboration with internal HR and vendor teams.
This position contributes directly to the success of the EHR implementation and subsequent operations as well as to other Division of State Operated Healthcare Facilities (DSOHF) and Division of Mental Health (DMH) initiatives. The role enhances coordination communications and data tracking across complex IT and program functions during both project and operations phases.
Key Duties Include:
Coordinate EHR-related project activities with program leadership including publishing reports and scheduling meetings.
Support the posting onboarding and offboarding processes for FTE and contract staff in collaboration with ITD HR and vendor partners.
Facilitate onboarding logistics including systems access and certification validation.
Assist with the standardization of program processes and documentation.
Manage communications and maintain documentation such as meeting minutes and project updates.
Maintain staffing plans and organizational charts for the program.
Support non-EHR related DSOHF and DMH projects and operational tasks.
Collaborate across IT and program teams to gather and report relevant data.
Ensure alignment with onboarding and offboarding policies for all team members.
About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.About the NC DHHS Information Technology Division:
In collaboration with our partners the North Carolina Department of Health and Human Services (DHHS) protects the health and safety of all North Carolinians and provides essential health and human services. The IT division (ITD) is one of the divisions that report to the Operational Excellence portfolio. The ITD division comprises six sections: Implementation and Operations Strategy and Workforce Enterprise Technology Vendor and Finance Data and Analytics and Cyber and Privacy. Team ITD offers the following services but not limited to implementations operations project/portfolio management infrastructure consulting business division liaison digital transformation IT strategy enterprise technology IT contract and vendor management and data office services.Compensation and Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service leave. In addition paid parental leave is available to eligible employees. Visit website for benefits: more information about DHHS: Skills and Abilities / CompetenciesListed below are the knowledge skills and abilities (KSAs) associated with the position. These KSAs along with the minimum education and experience listed are required in order to be deemed eligible for the position therefore you must provide supporting information within the body of your application to demonstrate your possession of each KSA listed.
Qualified applicants must possess and application must clearly reflect work experience that demonstrates the following:
- Experience using project coordination tools (e.g. task trackers Gantt charts shared calendars) to monitor deliverables and timelines.
Experience creating and maintaining project records such as meeting minutes staffing charts and progress reports.
Demonstrated experience supporting operational processes alongside project efforts in a program or IT setting.
Management Preferences
Experience supporting technical or IT project teams through administrative or coordination functions.
Familiarity with Electronic Health Record (EHR) systems particularly Epic.
Experience supporting cross-division efforts involving multiple stakeholders such as HR vendors or leadership teams.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See details.
Qualified applicants must possess and application must clearly reflect work experience that demonstrates the following:
Bachelors degree in business administration computer science or any related field from an appropriately accredited institution and one year of experience in business consultation process improvement or requirement gathering in an information technology environment
OR
Associate degree in business administration computer science or any related field from an appropriately accredited institution and two years of related experience
OR
High School or GED and four years of related experience
OR
An equivalent combination of education and experienceSupplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veterans Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicants transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at Transcripts degree evaluations and cover letters may be uploaded with your application.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status please contact Talent Acquisition at .
To check the status of an application please log in to your NC Government Job Opportunities account and click Application Status.
For technical issues with your applicationplease call the NeoGov Help Line at . If you have a technical issue with your Government Jobs account please call their Help Line at 1-.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
