Dealer Executive Secretary
Dealer Executive Secretary
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Job Description
Job Title: Executive Secretary to the Dealer
Location: 2700 SE Moberly Lane Bentonville AR 72712
Job Type: Full-time
About George Nunnally Chevrolet Inc.: George Nunnally Chevrolet Inc. is the longest-standing Chevrolet dealership in Northwest Arkansas proudly serving the Bentonville Rogers Springdale and Fayetteville communities for over 30 years. We are driven by those who drive our vehicles providing exceptional customer service and an extensive inventory of new and pre-owned Chevrolet cars trucks and SUVs. Our commitment extends to our state-of-the-art service department one of the largest in NWA staffed by World-Class Technicians dedicated to keeping our customers safely on the road. At George Nunnally Chevrolet we treat our customers and employees like family fostering a professional supportive and community-focused environment.
Position Summary: George Nunnally Chevrolet Inc. is seeking a highly organized discreet and proactive Executive Secretary to provide comprehensive administrative and secretarial support directly to the Dealer/Owner. This critical role ensures the seamless operation of the Dealers office facilitating efficient communication and contributing to the overall success of the dealership. The ideal candidate will be a trusted partner capable of managing diverse responsibilities with professionalism and precision.
Key Responsibilities:
- Executive Support:
- Manage and maintain the Dealers dynamic calendar including scheduling appointments meetings and travel arrangements.
- Prepare review and edit confidential correspondence reports presentations and other documents ensuring accuracy grammar and adherence to company standards.
- Organize and maintain highly sensitive physical and electronic filing systems ensuring confidentiality and efficient retrieval of information.
- Handle incoming and outgoing communications (phone calls emails mail) prioritizing and responding on behalf of the Dealer as appropriate.
- Coordinate and prepare for all meetings including agenda development minute-taking and distribution of materials.
- Process expense reports and manage petty cash for the Dealers office with meticulous attention to detail.
- Order and maintain office supplies for the Dealers office.
- Communication & Liaison:
- Act as the primary point of contact and liaison between the Dealer and various internal departments (Sales Service Parts Finance) employees customers and external business partners.
- Ensure a smooth flow of communication and timely dissemination of critical information throughout the organization.
- Handle sensitive and confidential information with the utmost discretion integrity and professionalism.
- Project & Operational Support:
- Assist with special projects research initiatives and strategic tasks as directed by the Dealer.
- Proactively follow up on action items deadlines and commitments to ensure timely completion of tasks.
- Conduct research and gather data to support informed decision-making for the Dealer.
- General Administration:
- Anticipate the Dealers needs and proactively take action to support their effectiveness.
- Maintain a professional welcoming and efficient environment in the Dealers office.
- Provide ad-hoc administrative support as needed to ensure the smooth and effective operation of the Dealers daily activities.
Qualifications:
- Minimum of 5 years of proven experience as an Executive Secretary Executive Assistant or a similar high-level administrative support role preferably within the automotive industry or a related fast-paced business environment.
- Exceptional organizational planning and time management skills with the ability to prioritize and manage multiple competing tasks effectively.
- Superior verbal and written communication skills with impeccable grammar spelling and attention to detail.
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) is essential. Experience with dealership management systems (DMS) or CRM software is a significant plus.
- Demonstrated ability to exercise sound judgment discretion and maintain absolute confidentiality.
- Highly proactive resourceful self-motivated and capable of working independently with minimal supervision.
- Strong interpersonal skills with a professional demeanor and the ability to build rapport with diverse individuals.
- Adaptability to changing priorities and the ability to perform effectively under pressure.
- High school diploma or equivalent required; an Associates or Bachelors degree in Business Administration Office Management or a related field is strongly preferred.
What We Offer:
- A competitive salary commensurate with experience.
- Comprehensive benefits package including medical dental vision and 401(k).
- The opportunity to work directly alongside the Dealer in a pivotal and impactful role.
- A stable reputable and community-oriented work environment with a family-like culture.
- Opportunity for professional growth and development.
To Apply: If you are a highly skilled and dedicated administrative professional looking to join a respected and long-standing dealership in Northwest Arkansas we encourage you to apply. Please submit your resume and a compelling cover letter detailing your qualifications and how your experience aligns with the requirements of this role to . Please reference Executive Secretary to Dealer - George Nunnally Chevrolet in the subject line.
Employment Type
Full-Time
