"Founders Right Hand", Executive Assistant with AI & Automation Skills

Type: Independent Contractor

Hours: 40 hours

Location: Remote

Start Date: Within next 4 weeks

About Us

Were Link My Books a fast-growing SaaS platform helping ecommerce sellers and accountants automate their bookkeeping. Our software saves customers hours each month prevents costly VAT mistakes and gives them full visibility over their numbers.

Were looking for someone ridiculously sharp resourceful and organised beyond belief. Someone who thrives on solving problems moves fast and improves everything they touch not someone who waits for instructions.

Youll work directly with both founders regularly on video calls and be trusted to take ownership of meaningful work. This is not a typical assistant role. Its an execution partner role helping us get more done move faster and stay organised as we scale.

You dont need micromanagement give you a goal and a high-level plan and youll get there quickly using initiative and the right tools. You wont just execute; youll improve the system behind the execution.

Tasks

Example Projects

Were not here to hand you neatly packaged task lists. Well throw out rough ideas half-formed problems or goals and expect you to take ownership and figure it out.

Here are the kinds of things you might be working on:

• YouTube Sales: Identify all YouTube videos that mention us. Build a system to track them reach out to creators and turn mentions into partnerships or traffic
• Onboarding Optimisation: Use GPT to audit our email flows. Spot weak points rewrite messaging and propose A/B tests to improve engagement
• App Store Content: Review our listings benchmark competitors using AI tools and suggest copy or layout improvements
• Automation: Notice a repetitive task the team is doing and build a clean Zapier automation to eliminate it
• Inbox & Workflow Cleanup: Help the founders reduce noise by building better systems for triaging and managing distractions

You dont need permission to fix something broken. If you see an inefficiency or a smarter way take the lead.

Requirements

Youll Be a Great Fit If You...

• Are confident using tools like ChatGPT Notion Google Sheets and Zapier and if you havent used one before youll figure it out quickly
• Can apply AI and automation practically not just to experiment but to improve how we work
• Are the most organised person you know and help everyone around you stay that way
• Communicate clearly keep people updated and know when a quick video call solves things faster
• Write fluent professional English and ask great questions when you need context
• Take ownership follow up proactively and dont need to be chased
• Push back when something doesnt make sense and propose a better option
• Have a strong work ethic and a real sense of humour we value both equally

Location & Timezone

You must be in a timezone that allows solid daily overlap with Sydney (Australia) and Spain typically between 38pm AEST and 7am12pm CEST.

Ideal regions: Eastern Europe or the Philippines

Unfortunately we cannot accept applicants from India or Pakistan due to GDPR and data protection compliance.

Commitment

• This is a full-time role 40 hours per week
• Youll be working as a contractor embedded as part of the team
• This is not a side project or a flexible-hour gig
• We expect consistency strong communication and full engagement

Benefits

What Youll Get

• Direct access to two experienced fast-paced founders youll learn a ton
• A front-row seat to how a lean SaaS company scales with transparency and context
• Ownership of meaningful projects and the freedom to improve how we work
• Structured autonomy clear goals and expectations but no micromanagement
• A small honest efficient and smart team that takes the work seriously but not themselves
• A genuinely great culture so far no one whos joined us has left. We support our team and they love working here
• The chance to grow this role could evolve into operations product marketing or a hybrid depending on your strengths

Were a growing SaaS company helping ecommerce sellers automate their bookkeeping. If you can figure out who we are well done. That kind of initiative is exactly what we like.

How to Apply

In your covering letter your very first line must be:

Im the person you want.

If thats not the first thing we see we wont read further.

Please also include:

1. A quick intro about you and why this role stood out
2. An example of something you built improved or automated using AI (bonus points if you walk us through in a Loom)
3. (Bonus) One thing youd improve this job post our hiring process or something youve inferred about our business

We dont mind if you use AI to help write your application just dont use it to write a boring one. We love clever. We respect honest. And we notice detail.