Administrative Assistant

The Administrative Assistant is responsible for all administrative functions of the department: answering phones calendar management scheduling travel managing correspondence and scheduling couriers processing expense reports meeting/event planning creating or modifying business documents preparing presentations from source materials handling teleconference and BlackBerry setups acting as a liaison for remote access issues.

Responsibilities

Provides general administrative support. May provide back up support to higher-level management as needed.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite Delta View and other business-specific software including the Corporate Travel Web site and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.

Qualifications :

High School diploma or equivalent. Some college preferred.
1 years previous admin experience or equivalent.
Basic to intermediate knowledge of Microsoft Office Suite Delta View Adobe Acrobat Visio or OrgPlus and Lotus Notes or Outlook and understanding of business processes and requirements
 

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No