Senior Staff Administration Officer
Senior Staff Administration Officer
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Job Description
Main Responsibilities
Workforce administration
- Provide expert guidance and information to staff on all allowances specific to the OECD and ensure compliance with the relevant provisions of the OECD Staff Regulations and Rules.
- Monitor entitlement to family-related allowances ensuring changes in personal situations are taken into account and ensure eligibility.
- Provide guidance on reimbursement/payment requests concerning moves travel and installation allowances.
- Process complex administrative actions accurately autonomously and in a timely manner.
- Manage and update all allowance-related data in the HR data base (SAP HCM) in a timely and precise manner.
- Prepare and process memoranda related to external mobility.
- Monitor the maintenance of personnel records in the OECD archiving system (Livelink).
- Handle administrative staff queries and requests with diplomacy managing sensitive situations with tact and discretion while escalating issues as necessary.
- Organise and manage internal audits to ensure compliance with the Staff Regulations and Rules and the correct allocation of allowances and benefits.
- Provide recommendations to enhance administrative processes and improve efficiency and effectiveness
Relationship management and collaboration
- Build relationships within EXD/HRM and the rest of the Organisation and work with them to ensure smooth processes.
- Act as the first point of contact for other team members on any complex files.
- Ensure the effective and efficient management of the workload within the team.
- Act as the back-up for colleagues within the Staff Administration team including the Staff Administration Team Lead and actively participate in the upskilling of new team members
- Flag administrative issues and updates on individuals to the Staff Administration Team Lead.
Qualifications :
Ideal Candidate Profile
Academic Background
- An advanced university degree in business human resource management public administration or a closely related field.
Professional Background
- At least 7 years experience in human resource management service environment.
- Knowledge of HR administration advisory rules and procedures of an international organisation would be a definite advantage.
Tools
- Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook).
- Very good knowledge of human capital management (HCM) systems (. SAP HCM) and/or the ability to learn new systems quickly.
Languages
- Fluency in one of the two OECD official languages (English and French) and working knowledge of the other.
- Very good drafting skills in both languages is required.
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
- To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.
Additional Information :
Closing Date
- This vacancy will be filled as soon as possible and applications should reach us no later than 23h59 29 July 2025 (Paris time).
Contract Duration
This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.
What the OECD offers
Depending on level of experience monthly salary starts at 5134.64 EUR plus allowances based on eligibility exempt of French income tax.
- Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
- Click hereto learn more about what we offer and why the OECD is a great place to work.
- Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
- Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
- This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.
Selection Process
For retained candidates the selection process may include a video-recorded interview job-based assessment and panel note that due to the holiday period over the summer successful candidates will be invited to the testing phase in early September.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
