Senior Administrator, Research Support
Senior Administrator, Research Support
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
6Job Family:
Research and Program Support# of Open Positions:
1Faculty/Service - Department:
Strategic InitiativesCampus:
Desmarais HallUnion Affiliation:
SSUODate Posted:
juin 23 2025Applications must be received BEFORE:
juillet 04 2025Hours per week:
35Salary Grade:
SSUO Grade 08Salary Range:
$- $8193500About the Telfer School of ManagementThe Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4300 students200 faculty members over 100 staff members and over 30000 alumni.
At Telfer everything we do from teaching to research to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.
Position Purpose
Contributes to the growth of Telfers research enterprise by providing administrative and analytical support to various key stakeholders including the Telfer Health Transformation Exchange (THTEX) the CPA-Canada Accounting and Governance Research Centre (CPA-AGRC) the directors of all the research-based graduate programs and the academic leads of the various Areas of Strategic Impact (ASI).
In this role you will:
- Administers and facilitates the submission process of internal grant applications in order to improve the efficiency of its administrative aspects for faculty members. To that end administers Telfers research portal for its internal research support program; reviews grant applications to ensure they are complete and ready for submission; provides support for online submission in case of technical difficulties; and collates submissions and prepares reports of internal grant applications for review by the Vice-Dean (Research) and the internal review committee.
- Participates in the development and implementation of internal procedures related to pre- and post-award management of internal and external granting programs to improve their strategic relevance and effectiveness.
- Supports the Vice Dean (Research) the THTEX lead the CPA-AGRC lead and the ASI leads in a number of reporting and performance evaluation activities thus contributing to the Schools strategic planning and future decision making about the School research enterprise.
- Plans organizes and oversees the logistics behind research events and research initiatives (ex.: research seminars Telfer Forums THTEX workshops and CARMA workshops) in order to enrich the student experience and to promote research by increasing its visibility.
- Executes the research communication plan by promoting Telfers research news and events through the appropriate communication channels thereby ensuring that appropriate audiences are kept informed of research developments.
- Acts as a resource person for the Areas of Strategic Impact leads in the coordination of the research activities of these research groups to advance their aims and increase research activity within Telfer.
- Oversees the expenses of the Research Office the ASIs the THTEX and the CPA-AGRC to help maximize the effective use of the available funding.
- Administers the Deans Travel Fund for faculty members as well as the various mobility scholarships offered to research-based graduate students in order to ensure compliance with University regulation while maximizing potential allocations.
- Updates the Research Office and the THTEx websites content in order to provide accurate and timely information to faculty members research-based graduate students and community partners on various research-related topics.
- Acts as a resource person for faculty members and research-based graduate students in regards to predatory journals and conferences by conducting searches and providing the accurate information needed to make enlightened decisions about publications and conferences.
- Maintains the Research Office archives according to University of Ottawa and granting agencies archiving guidelines and policies in order to ensure compliance and best practices.
- Undertakes various special projects of an analytical or organizational nature as requested by the Senior Research Advisor or the Vice-Dean (Research) in support of Telfers research enterprise
What you will bring:
- Experience in project management including the ability to manage multiple projects at the same time;
- Previous exposure to Web site development and content updates using technologies such as HTML or Web Content Management Systems (i.e. Joomla! Dreamweaver etc.); file management systems such as FileZilla;
- Strong experience in the use of computerized data bases and management systems as well as software such as Windows spreadsheets word processing database presentation e-mail and Internet;
- Knowledge of university structures organization and curricula;
- Understanding of university research funding and internal programs would be an asset;
- Excellent writing and interpersonal skills and demonstrated commitment to client service to successfully engage in relationship building and deliver personal services;
- Excellent organizational and time management skills;
- Ability to formulate creative ideas analyze evaluate and negotiate details;
- Familiarity with financial management software;
- Ability to interpret and implement policies and regulations;
- Verbal and written communication skills in both French and English.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Senior IC
Employment Type
Full-Time
