HR Process Administrator
HR Process Administrator
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1 Vacancy
Job Description
About this role
In HR Shared Services we put the associate experience at the heart of everything we do. We strive to deliver service and products that are simple intuitive and accessible through flawless execution of HR processes and a laser focus on the needs of our associates.
As a member of the Specialist Services team within HR Shared Services youll be working alongside a group of people who are all focused on back office processing to ensure some of our critical activities run smoothly. The Specialist Services team manages Payroll Pension Benefits and Immigration processing activities and works very closely with our Associate Support team who deal with associate queries via the Ask HR service.
In this key role youll provide horizontal support across the Specialist Services function deal with a wide range of administrative duties and ensure key tasks are delivered at required times during the cycle.
What youll do
Support the payroll lead to administer the payroll process to:
Deliver accurate pay to associates in a timely manner
Ensure compliance with Capital One policies and regulatory requirements
Adhere to our suite of controls to mitigate risk of error
Support the pension and benefits lead to administer all aspects of our pension and suite of benefits:
Monitor associate benefit elections and ensure they are reported correctly to our suppliers
Ensure any benefits are reported correctly through payroll
Comply with internal policies and regulatory requirements
Adhere to our suite of controls to mitigate risk of error
Monitor various processes to assure compliance with company and regulatory requirements including but not limited to:
Immigration
Whistleblowing
Document purging
Provide administrative support to our UK HR tech lead to:
Raise intakes
Co-ordinate testing efforts
Monitor progression of work in progress and backlogs
Deal with escalated associate queries
Create requisitions for all specialist services vendors and reconcile invoices
What were looking for
Strong google sheets/excel skills and mathematical capabilities
Experience in a payroll related role (desirable)
Excellent attention to detail
Excellent organisational and administration skills
A customer focused mindset
Strong written and verbal communication skills
Self motivated ability to prioritise work to meet very specific tight timelines
Professional discrete and confidential
Good team player
We are committed to creating a level playing field and seek to create teams that are representative of our customers and the communities we serve. Wed love to hear from you if you identify with a typically under-represented group in our industry and are particularly keen to hear from women the LGBTQ community and ethnic minority candidates.
Where and how youll work
This is a permanent position based in our Nottingham office.
We have a hybrid working model so youll be based in our office 3 days a week on Tuesdays Wednesdays and Thursdays and can work from home on Monday and Friday.
Many of our associates have flexible working arrangements and were open to talking about an arrangement that works for you.
Whats in it for you
Bring us all this - and youll be well rewarded with a role contributing to the roadmap of an organisation committed to transformation
We offer high performers strong and diverse career progression investing heavily in developing great people through our Capital One University training programmes (and appropriate external providers)
Immediate access to our core benefits including pension scheme bonus generous holiday entitlement and private medical insurance with flexible benefits available including season-ticket loans cycle to work scheme and enhanced parental leave
Open-plan workspaces and accessible facilities designed to inspire and support you. Our Nottingham head-office has a fully-serviced gym subsidised restaurant mindfulness and music rooms
What you should know about how we recruit
We pride ourselves on hiring the best people not the same people. Building diverse and inclusive teams is the right thing to do and the smart thing to do. We want to work with top talent: whoever you are whatever you look like wherever you come from. We know its about what you do not just what you say. Thats why we make our recruitment process fair and accessible. And we offer benefits that attract people at all ages and stages.
We also partner with organisations including the Women in Finance and Race At Work Charters Stonewall and upReach to find people from every walk of life and help them thrive with us. We have a whole host of internal networks and support groups you could be involved in to name a few:
REACH Race Equality and Culture Heritage group focuses on representation retention and engagement for associates from minority ethnic groups and allies
OutFront to provide LGBTQ support for all associates
Mind Your Mind signposting support and promoting positive mental wellbeing for all
Women in Tech promoting an inclusive environment in tech
EmpowHER - network of female associates and allies focusing on developing future leaders particularly for female talent in our industry
If you require a reasonable adjustment please contact All information will be kept confidential and will only be used for the purpose of applying a reasonable adjustment.
For technical support or questions about Capital Ones recruiting process please send an email to
Capital One does not provide endorse nor guarantee and is not liable for third-party products services educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
Required Experience:
Unclear Seniority
Employment Type
Full-Time
