Administrative Assistant - Rochester, NY
Administrative Assistant - Rochester, NY
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Job Description
WeDriveUis the leader in shared mobility solutions that connect communities campuses and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The companys5500 team members operate 4000 vehicles across 55U.S. locations providing safe reliable and sustainable options as part of a global family of brands serving more than 1 billionbus and rail passengers on four learn more about our company clients and career opportunities.
Job Description:
The Office Administrative Assistant will report to the General Manager and provide administrative support to the operations team as needed. Additionally responsibilities include ordering and maintaining proper stock of business supplies and food & beverage for the office overseeing incoming/outgoing mail and packages answering and directing phone calls receiving visitors and managing the Company uniform inventory.
Duties and Responsibilities:
- Answer main phone line and direct callers to proper parties taking detailed messages for relevant individuals and departments as needed.
- Greet announce and direct all office visitors.
- Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis.
- Handle all incoming and outgoing mail and deliveries (USPS FedEx UPS etc.)
- Manage the Company uniform centralized ordering system and ensure uniform inventory is maintained in a neat and organized fashion.
- Place food & beverage orders weekly monthly and on-demand
- Ensure order and neatness of shared office spaces.
- Draft and distribute corporate communications.
- Provide administrative support to the Management team.
- Additional duties and responsibilities may apply.
Skills Required and Physical Demands:
- Ability to effectively communicate with customers vendors and all employees from drivers to executives.
- Excellent organization and multi-tasking skills with strong attention to detail.
- Superior problem-solving skills with the ability to think on ones feet.
- Polished and professional in both appearance and conduct.
- Additional skills and physical demands may apply.
Education and Qualifications:
Hard requirements
One year of year of professional experience in office administration reception customer service executive assistance or similar field.
Preferred requirements
- Bachelors Degree preferred
- Knowledge and working experience with Google Workspace andMicrosoft Office with an emphasis on creating and maintaining spreadsheets; experience with SharePoint a plus.
We Offer
Physical Health
- Exceptional Medical Dental Vision and Life Insurance benefits
Financial Health
- Competitive compensation packages
- 401(k) with 4% employer match
- Financial Wellness Tool
- Commuter Benefits
Emotional Health
- Employee Assistance Program (EAP)
- PTO for part-time and full-time positions
- Paid holidays
- Pet & Legal Insurance
Personal Development
- On-the-job training and skills development
- Internal transfer opportunities for career growth
*Benefits vary by position and location
WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds skills and perspectives of our workforce we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract retain and develop the best talent available.
Employment Type
Hourly
