Fund Administration Payables Coordinator - Boston, MA
Fund Administration Payables Coordinator - Boston, MA
Posted on :
23-06-2025
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1 Vacancy
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Job Description
The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race religion national origin ethnicity sex sexual orientation gender identity genetic information age and physical abilities. The Foundation seeks to enhance and support that diversity not only by its grant making but also by adopting and implementing employment policies and practices designed to recognize and respond to such diversity.
The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.
All applications should be submitted online. Go to select Fund Administration Payables Coordinator to complete our online application process.
Job Description
Other Duties and Responsibilities:
Qualifications
Preparation Knowledge Previous Experience:
Skills Abilities Competencies:
The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.
External and internal applicants as well as position incumbents who are or become disabled as defined under the Americans with Disabilities Act or applicable state law must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation if any will be determined by management in consultation with the employee on a case-by-case basis.
This job description is intended to be general and may be revised from time to time. At managements discretion the employee may be assigned different or additional duties from time to time.
The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.
All applications should be submitted online. Go to select Fund Administration Payables Coordinator to complete our online application process.
Job Description
Title: Fund Administration Payables Coordinator
Department: Finance
Reports To: Assistant Director Fund Administration
FLSA Classification: Non-exempt FTE: 1
Supervises: None
Hybrid Schedule (subject to change): In office 2 days a week Tuesday and Thursday. Remote Monday Wednesday and Friday. This schedule may change based on department needs and meetings.
Position Budgeted: $58000.00 to $62000.00
Position Summary:
The Fund Administration Payables Coordinator working under the direction of the Assistant Director Fund Administration is primarily responsible for coordinating and processing all Donor Advised Grant payments. This position is also responsible for maintaining reports specific to grant processing and communication with grantees and donors.Essential Functions:
- Responsible for reviewing and processing all donor advised fund grants via Smart Simple portal;
- Enters manual grant requests from donors as needed;
- Sets up and maintains organization records for new and existing grantees;
- Conducts due diligence on all grantees;
- Ensures compliance with IRS regulations and the Boston Foundations policies and procedures;
- Maintains Salesforce reports to track grant issues; communicates and corresponds with grantees/fund advisors/DDS/Finance staff to ensure quick resolution;
- Works closely with other departments within the Boston Foundation to ensure seamless grant processing;
- Monitors certain email accounts for incoming communications from grantees internal staff and donors;
- Provides support via telephone to assist grantees with grant questions and to donors related to their contributions;
- Assists in the setup of electronic funds transfer via ACH; as needed;
- Helps identify database issues; and
- Maintains and updates processing procedures.
Other Duties and Responsibilities:
- Individuals assigned to this position may perform other duties as assigned.
Qualifications
Preparation Knowledge Previous Experience:
- Associates degree or equivalent related experience required;
- Bachelors degree or equivalent related experience preferred;
- Prefer three years related work experience including strong database and data entry experience; and
- Experience with Salesforce preferred.
Skills Abilities Competencies:
- Experience with Financial systems and familiarity with accounts payables;
- Ability to handle multiple tasks simultaneously and efficiently;
- Ability to work under the pressure of tight deadlines;
- Ability to effectively manage own workload and prioritize tasks;
- Strong attention to detail;
- Customer Service experience;
- Proficient computer skills utilizing Microsoft Office products including Outlook Word and Excel;
- Excellent verbal and written communication skills including strong telephone skills;
- Solid organizational skills; and
- Ability to interact well with a diverse range of people.
Working Conditions & Physical Demands:
- Ability to sit for long periods of time;
- Ability to use a computer keyboard for extended periods of time; and
- Ability to work onsite and remotely as required.
The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.
External and internal applicants as well as position incumbents who are or become disabled as defined under the Americans with Disabilities Act or applicable state law must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation if any will be determined by management in consultation with the employee on a case-by-case basis.
This job description is intended to be general and may be revised from time to time. At managements discretion the employee may be assigned different or additional duties from time to time.
Required Experience:
IC
Employment Type
Full Time
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