A vacancy currently exists for a Middle School Secretary. This position provides clerical support for taking attendance and also supporting the Middle SchoolGuidance Department in a manner that is professional diplomatic and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Perform clerical duties such as answering the phone preparing reports opening and distributing mail scheduling appointments typing correspondences and memos and filing.
• Serve as receptionist for the front desk of the school building and assist in front lobby responsibilities.
• Assist with clerical duties including but not limited to mailings scheduling answer telephones directing calls distributing mail and provide assistance to staff with office machines as necessary.
• Assist with maintaining and updating student files as needed to include preparing documents for new students in the district requesting student records from transferring school processing paperwork for withdrawal students copying and filing documents and forwarding to new school.
• Maintain attendance database ensuring all classrooms are entered half-day attendance adjustments are completed logs are prepared and generate corresponding reports and documentation.
• Process documentation for students reporting late and for those seeking early dismissal; receive and process all early dismissal requests and absence notes.
• Communicate with parents faculty and administrators verbally and in writing regarding student tardiness early dismissals and absences.
• Input daily attendance information into the student databaseincluding but not limited to tardy early dismissals and absences.
• Process unlawful/unexcused absences effectuating changes in absence status in the student database and the log book.
• Prepare and distribute all correspondence relative to student attendance including but not limited to First Offense letters Tardy letters and Truancy Summons.
• Utilize the districts computer system to accomplish responsibilities of student accounting and attendance issues.
• Maintain communications with teachers parents staff and students providing support as needed.
• Perform other duties as assigned by the Principal and/or Assistant Principal.

QUALIFICATIONS:

• Three (3) years experience as school secretary preferred.
• High School diploma required.
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
• FBI Criminal History Record
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

Ability to reach above and below the waist

Ability to use fingers to pick feel and grasp objects

Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.

Ability to mostly sit with some walking standing or moving throughout the work environment

SENSORY ABILITIES:

Visual acuity

Auditory acuity

WORK ENVIRONMENT:

Typical office environment subject to inside environmental conditions

TEMPERAMENT:

Must possess excellent interpersonal skills

Must be able to work in an environment with frequent interruptions

Able to make judgments and work under high level of stress

COGNITIVE ABILITY:

Ability to communicate effectively

Ability to organize tasks

Ability to handle multiple tasks

Ability to exercise good judgment

SPECIFIC SKILLS:

Must possess leadership skills

Must possess computer skills

Ability to operate various office equipment

Ability to appropriately handle confidential information

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)

Hourly Rate: $18.00
Work Year: 201 Days (10 month reoccurring position)
Location: Pottsgrove Middle School

Work Day: 7.5 hours per day
Comprehensive benefit package and paid holidays

Must have current Act 34 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.