Program Administrator
Program Administrator
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Job Description
The Virginia Economic Development Partnership (VEDP) is seeking a program administrator to join its Real Estate Solutions Division. This position will work with economic development partners and the grant program manager to administer VEDPs grant programs including financial reporting budget updates payment requests and invoicing ensuring timely coordination and review of required appropriate project documentation and managing updates to stakeholders and supporting contract management. This is a new position a successful candidate will need to be a self-starter and willing to learn on the job and create efficient processes.
This position will join a high-impact team that broadly focuses on analyzing developing and implementing real estate solutions for economic development projects across Virginia. The team collaborates and coordinates with partners (e.g. local and regional economic development organizations utilities state funding partners) and third-party private entities to strategically develop and maintain a comprehensive statewide portfolio of project-ready industrial sites and other real estate options for the full range of economic development project types and sizes considering Virginia and its regions.
Responsibilities:
- Ensure grantees submit and process quarterly reports.
- Track and process reimbursement requests and contract change orders.
- Track performance dates for contracts and notify grantees in advance of reporting deadlines.
- Track outcomes of grants to evaluate the return on investment (ROI)
- Support program planning with internal and external stakeholders including scheduling webinars and providing technical assistance as needed.
- Attend meetings conferences and site visits to build relationships with partners market and support site development grant programs.
- Review and evaluate grant applications to ensure completion.
- Maintain and update program application and guidelines.
- Update and maintain standard operating procedures documentation.
- Participate in site visits and grant selection processes.
- Assist with administrating other site development grant programs with other state agencies. Work with the Salesforce team to create efficient workflows and add updates or enhancements as needed.
- Coordinate compliance reviews.
- Support the property database manager with updating property information based on data collected during grant administration. Ensure documents obtained during the grant cycles are archived appropriately.
- Provide support to VEDPs initiative special studies programs and reports as requested.
Skills:
- Relevant experience in positions of progressive responsibility at an economic development civil engineering construction management industrial real estate and/or public organization.
- Demonstrated ability to manage multiple large-scale projects and organize a schedule to meet deadlines.
- Knowledge of commercial real estate or development project management fundamentals and local government is preferred.
- Advanced Knowledge of Salesforce SAP or other CRM Platforms.
- Strong organizational skills and experience managing multiple projects.
- Advanced knowledge of PowerPoint and Excel.
Experience:
- 2 years experience in project administration project management real estate management or construction management.
- Experience with grant administration.
Highly competitive applicants will also have one or several of the following:
- Substantial experience with site development associated with manufacturing and other industrial facilities.
- Knowledge of economic development or regional/urban planning.
- Familiarity with Virginias economy.
Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship.
All candidates must apply through our website: Recent college graduates are welcome to apply. A valid drivers license and some overnight travel is required. Applicants must provide a rsum and a short cover letter. Work samples may be requested of short-listed applicants.Salary Minimum: $60000. Application deadline: July 11 2025.
VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race sex color national origin religion sexual orientation gender identity or expression age veteran status political affiliation genetics or against otherwise qualified individuals with disabilities. VEDP intends that its employment and personnel policies and practices conform to all applicable federal state and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1- or. TDD 1-.
Required Experience:
Unclear Seniority
Employment Type
Full Time
