Secretary Executive
Secretary Executive
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Job Description
About Us
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering design and manufacturing combined with category-leading brands in compression controls software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change an undergraduate student exploring your first opportunity or recent graduate with an advanced degree we have opportunities that will allow you to innovate be challenged and make an impact. Join our team and start your journey today!
We are seeking a detail-oriented and proactive Administrative Assistant to support our engineering team. The ideal candidate will provide comprehensive administrative support ensure efficient operations within the group and facilitate effective communication among team members.
AS A SECRETARY EXECUTIVE YOU WILL:
- Provide administrative support to engineering staff including scheduling meetings managing calendars and coordinating travel arrangements
- Organize and coordinate meetings department communications and other events including arranging meeting spaces accommodations meals and technology
- Answer phones prioritize interruptions and take messages
- Maintain up-to-date organizational charts and contact lists
- Serve as a point of contact for internal and external communications responding to inquiries and directing them to appropriate team members
- Manage employee breakrooms including ordering and stocking breakroom and office supplies
- Support the procurement process by assisting with purchase orders and vendor management
- Collaborate with other departments to streamline processes and improve efficiency
REQUIRED EDUCATION EXPERIENCE & SKILLS:
- Associates degree and at least 5 years of administrative experience with executive leadership or an equivalent combination of education and experience
- Intermediate to expert knowledge and use of Microsoft Word Outlook Teams PowerPoint Excel and SharePoint
- Positive can-do demeanor even in stressful situations
- Experience building relationships and partnering with executives
- Ability to handle confidential information with integrity and exercise discretion
- Strong attention to detail and accuracy with a high level of discipline and timely follow-through
- Strong problem-solving skills with a bias toward action and enabling the team to execute efficiently and effectively
- Ability to work independently and function as part of a team in a dynamic agile work environment
- Well-developed organizational prioritization multitasking and time management skills
- Strong clear and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism
- Legal work authorization in the United States - Sponsorship will not be provided for this role.
PREFERRED EDUCATION EXPERIENCE & SKILLS:
- Excellent skills using advanced communication equipment specifically in conference rooms and for meetings
- Experience with complex domestic and international travel and/or customs using the system Concur
Schedule:
The general working hours for this role are 8:00 AM - 4:30 PM EST based onsite.
Why Work in the Greater Miami Valley Area
Our facility is located in Sidney OH conveniently located within driving distance to several larger cities such as Dayton Troy and Columbus. The areas generally low costs of living excellent school systems and low crime rates create a family-friendly environment. The area is home to several growing communities with restaurants festivals shopping and arts scenes that make them exciting places to live and work.
About Our Location
Our newly renovated Sidney campus has 1M square feet of manufacturing floor with an additional 120k square feet of leading-edge lab facilities. This location is the headquarters for our HVACR Americas business unit. Through our many years of compressor expertise our products help bring comfort and convenience to refrigeration commercial industrial and residential spaces. Approximately 1600 employees work in Sidney who all support a multitude of business functions. With the blend of businesses and functions represented under this one roof there are many opportunities for advancement within the Sidney location. Learn more about us!
#LI-AB2 #LI-Onsite
Our Commitment to Our People
Across the globe we are united by a singular Purpose: Sustainability is no small ambition. Thats why everything we do is geared toward a sustainable futurefor our generation and all those to come. Through groundbreaking innovations HVACR technology and cold chain solutions we are reducing carbon emissions and improving energy efficiency in spaces of all sizes from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion openness and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people beginning at onboarding and through senior leadership so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans dental and vision coverage 401(k) and more. We provide employees with flexible time off plans including paid parental leave vacation and holiday leave.
Together we have the opportunity and the power to continue to revolutionize the technology behind air conditioning heating and refrigeration and cultivate a better future. Learn more about us and how you can join our team!
Our Commitment to Inclusion & Belonging
At Copeland we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds and with diverse perspectives are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
Work Authorization
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E F-1 with OPT or CPT H-1 H-2 L-1 B J or TN or who need sponsorship for work authorization now or in the future are not eligible for hire.
Equal Opportunity Employer
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin age marital status political affiliation sexual orientation gender identity genetic information disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
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Employment Type
Full-Time
