Executive Assistant to the Managing Director of International (12-Month Contract)
Executive Assistant to the Managing Director of International (12-Month Contract)
Posted on :
22-06-2025
Employer Active
1 Vacancy
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Job Description
This Executive Assistant (EA) role will be supporting the Managing Director for International (Senior Staff) providing high-level administrative support ensuring seamless daily operations effective time management and efficient coordination of priorities. This role requires exceptional organizational skills discretion and the ability to manage multiple tasks in a fast-paced environment. The role will also be reporting to and supporting the Chief of Staff with ad-hoc project work/support as highlighted below.
Key Responsibilities include:
Executive Support
- Manage complex calendars scheduling meetings and prioritizing appointments based on business needs.
- Handle confidential correspondence emails and calls ensuring prompt and professional communication.
- Prepare and edit documents reports presentations and meeting materials
- Coordinate domestic and international travel arrangements including visas accommodation and itineraries.
- Serve as a gatekeeper filtering requests and ensuring the executives time is used effectively.
Meeting & Event Coordination
- Plan organize and facilitate meetings including agenda preparation note-taking and follow-ups.
- Arrange internal and external events Owns and manages the agenda development for ILT offsites working with other markets and the CoS and leadership team engagements.
- Liaise with key stakeholders to ensure smooth execution of meetings and events.
Operational & Project Support
- Assist with strategic projects providing administrative and logistical support.
- Conduct research and compile insights to support decision-making.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Required Experience:
Director
Employment Type
Full-Time
Key Skills
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