Senior Administrative Assistant - NA Stores & Services
Senior Administrative Assistant - NA Stores & Services
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1 Vacancy
Job Description
WHO YOULL WORK WITH
Nike Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the companys rapid pace. They act as liaisons embedded in business functions and geographies. Their talents problem solving organization time management and more help fuel the success of their leaders and their teams. Nikes community of administrative assistants embody professionalism resilience agility emotional intelligence and exemplify the best of Nikes culture modeling Nikes core values to leaders teammates and guests.
As our Senior Administrative Assistant you will support the VP NA Stores & Services
WHO WE ARE LOOKING FOR
Were looking for a Senior Administrative Assistant who has a proven ability to influence and work in a fast-paced results-oriented environment. You have a high learning agility strong organization skills and high attention to detail. Having strong communication and time management skills you are able to prioritize across multiple tasks set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against. You will have the skills to influence and partner with other admins in the North America retail stores community.
WHAT YOU BRING TO NIKE:
- Bachelors degree in business or related field. Will accept any suitable combination of education experience and training
- Minimum of 3 years of administrative work experience required
- Ability to work and communicate effectively with a variety of personalities including senior level executives
- Proven ability to work effectively in a fast-paced results-oriented team environment with times of high ambiguity
- Proven ability to organize prioritize and appropriately handle highly confidential and sensitive information
- Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
- Previous experience working with and tracking budgets is strongly preferred
- Proficiency in Microsoft Office Suite (MS Outlook PowerPoint Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus not required.
- Previous Nike work experience is a plus
- Ability to occasionally work outside of core business hours
WHAT YOULL WORK ON
Youll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
- Complex Calendar Management: Scheduling appointments meetings and conferences for the leaders you support managing conflicts and coordinating with other teammates and leaders as required
- Booking Travel Arrangements: Booking flights accommodations and transportation for leaders you support including managing itineraries and necessary documentation.
- Planning Meetings and Events: Securing event space as necessary and handling any budgeting catering agenda planning scheduling reminders and working with external parties as needed.
- Preparing Expense Reports tracking budgets and purchase orders: Preparing expense reports tracking budgets and processing invoices or purchase orders for vendors as required.
- Document Preparation & Organization: Producing editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts creating high quality graphic and text PowerPoint or Keynote presentations and/or team session agendas/work session run of shows.
- Communications Under the leaders direction write contribute and/or edit draft communications involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leaders behalf.
- Coordinate Team Space Planning Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
- Budget Tracking: may assist leader with tracking of expenses
- POs: create purchase orders
- Special Projects: Assisting with project planning tracking progress and ensuring deadlines are met as needed by the team and/or leader you support
- Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other their leader the environment and Nike through a variety of ways staff meetings team building activities offsites and the physical workspace they come to day-in and day-out.
- Support team plans projects activations or other deliverables as needed
- Serve as the main point of contact for administrative questions from the team
- Provide coverage for other leaders where temporary administrative needs exist
We offer a number of accommodations to complete our interview process including screen readers sign language interpreters accessible and single location for in-person interviews closed captioning and other reasonable modifications as needed. If you discover as you navigate our application process that you need assistance or an accommodation due to a disability please complete the Candidate Accommodation Request Form.
Required Experience:
Senior IC
Employment Type
Full-Time
