Human Resources Coordinator

About us:

As a $100M full-service commercial air conditioning company Hill York provides design build solutions new construction system maintenance service repairs energy solutions and installation for a wide range of heating cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II Hill York has played a key role in leading Florida facilities such as condos offices and university buildings to new plateaus of indoor comfort and energy efficiency. We are a growing company with four locations in the State of Florida.

Hill York seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork results and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled talented individuals to join our strong family-oriented workforce and to help us build on our success.

Hill York is a wholly owned subsidiary of EMCOR Group Inc. a Fortune 500 company.

We are a Drug Free Workplace and an Equal Opportunity Employer.

JOB SUMMARY:

Hill York seeks a driven and detail-oriented HR Coordinator to join our team and play a vital role in delivering exceptional HR support across the organization. This in-office position offers a dynamic blend of responsibilities from payroll and benefits administration to recruitment onboarding compliance and employee engagement. As a key member of our HR team youll ensure smooth and accurate payroll processing for 250 employees across 4 locations manage full-cycle recruitment and support a seamless employee experience. Youll also contribute to process improvements maintain critical HR data and documentation and serve as a trusted resource for employees and managers alike. This role is ideal for an HR professional with a strong foundation who thrives in a fast-paced environment enjoys variety in their work and is passionate about making a positive impact. With opportunities to grow your skills and collaborate across departments youll help shape a responsive people-first workplace culture.

ESSENTIAL FUNCTIONS:

• Process weekly payroll for 250 employees with accuracy and timeliness ensuring compliance with wage and hour laws collective bargaining agreements and resolving discrepancies through thorough review and audit of payroll data
• Create and update required payroll reports such as certified payrolls insurance reports etc.
• Manage the full recruitment process for open positions including partnering with hiring managers posting jobs sourcing candidates screening resumes conducting phone screens scheduling interviews and maintaining candidate communication
• Manage applicant tracking and ensure positive candidate experience throughout the hiring process
• Prepare and send offer letters and coordinate pre-employment screenings to ensure timely and compliant hiring
• Facilitate a seamless onboarding process by conducting new hire orientation completing Form I-9 and E-Verify ensuring timely and accurate completion of all documentation enrolling employees in benefits and entering data into HR systems.
• Facilitate off-boarding process including proper documentation and system updates
• Support benefits administration by managing new hire enrollments qualified life events and open enrollment; respond to employee inquiries run weekly benefits change reports update deductions submit data files to carriers and conduct monthly audits to ensure accuracy and compliance.
• Process employee status changes in appropriate systems
• Assist with compliance reporting such as EEO AAP ACA etc.
• Respond to employee inquiries regarding basic HR policies procedures and programs in a timely and professional manner
• Coordinate marketing efforts by obtaining content and working with corporate marketing to post on company website LinkedIn etc.
• Assist with planning and coordinating company events
• Oversee employee trainings to ensure completion including tracking providing reports following up
• Maintain accurate and up-to-date employee records across all systems including personnel files and HR databases
• Maintain and update departmental SOPs while proactively identifying proposing and implementing process improvements to enhance efficiency and consistency
• Support the Dania Beach office by managing basic facility needs including ordering office supplies maintaining access coordinating maintenance and repairs and ensuring a well-functioning and organized workspace
• Work in-office daily to enhance collaboration build relationships and provide direct in-person HR support to the workforce
• Handle confidential information in a professional manner respecting employee privacy while maintaining company confidentiality
• Positively and professionally interact with various levels of management and employees
• Maintain company organization charts
• Prepare necessary reports as needed
• Other tasks and projects as needed

QUALIFICATIONS:

• Ability to work in office daily to collaborate with team members and assist with in-person employee requests
• Bachelors Degree in Business or related field
• Minimum 2 years prior HR experience
• SHRM-CP/PHR preferred
• Bilingual a plus
• Ability to maintain confidentiality
• Excellent oral and written communication skills
• Intermediate Microsoft office skills (v-lookups pivot tables)
• High attention to detail and accuracy with strong analytical skills
• Excellent organizational and time-management skills
• Ability to multi-task in a fast-paced work environment
• Ethical and discreet

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

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