Administration Officer
Administration Officer
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Job Description
Overview:
Administration Officer
Full-time Fixed Term position 12 months
Salary Level HEW 5 17% Superannuation
Based at the Melbourne CBD campus and hybrid ways of working
About the role
The Administration Officer provides support to the Executive Director and Senior Leadership Team Property Services Group.
The role is to:
Be skilled in professional administration and document management.
Be a team player keen to roll up their sleeves help others and fix problems.
Be skilled in proactively managing calendars and coordinating schedules with precision.
Be expert at handling emails providing prompt and accurate responses.
Set the standard for customer service through timely accurate replies and representing PSG professionally.
Create and refine memos letters and other important documents.
Acts as a key liaison to important stakeholders ensuring respectful and professional communication.
Be tech-savvy with knowledge of systems and technology.
Break down silos encouraging collaboration and efficiency across departments
To be successful in this position you will have:
Extensive experience in providing administrative support in a large complex organisation.
Excellent organisational and time management skills including the ability prioritise work and manage expectations accordingly.
Excellent problem-solving skills and outcome focused approach including the initiative to harness resources identify areas of improvement and propose / implement solutions.
Demonstrable experience with a strong customer service focus.
Well-developed interpersonal verbal and written communication skills and ability to negotiate influence and engage with a wide audience.
High level information technology proficiency (IT) including use of Microsoft Suite (Word Excel Visio PowerPoint) and proficiency in the use of SharePoint platform.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
Property Services is located in the Operations Portfolio which is the services nucleus of RMIT and the focus for the development of the finance people development infrastructure and systems that provide administrative capacity to the University.
Property Services has approximately 100 staff and has the responsibility to operate maintain and enhance the buildings owned and leased by RMIT University oversee construction projects and ensure the provision of physical facilities services.
Property Services is responsibility for a Property Portfolio of $2.9b with an operating budget in excess of $80M and prospective capital projects of over $100M per annum for the next few years in Melbourne and Vietnam. RMITs built environment involves approximately 110 buildings in Melbourne spread across all RMITs campuses and sites.
Property Services consists of the following branches:
Portfolio Management
Facilities & Asset Management
Capital Works
Development
Campus Strategy
Business Operations
For more information please visit: submit your CV and covering letter addressing your suitability for this position by clicking on the link at the top of this page.
For further information about this position please see the Position Description hyperlinked below or contact Emily Kaye (Talent Acquisition Advisor) via email .
Position Description - Administration Officer
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.
About RMIT University
RMIT is a multi-sector university of technology design and enterprise with more than 96000 students and close to 10000 staff globally. The Universitys mission is to help shape the world through research innovation and engagement and to create transformative experiences for students to prepare them for life and work.
Our people make everything at the University possible. We encourage new approaches to work and learning stimulating change to drive positive impact. Find out more about working at RMIT University what we stand for and why we are an Employer of Choice.
We want to attract those who will make a difference. View RMITs impressive standings in university rankings.
We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.
RMIT has a strong dhumbali (commitment) to the employment development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements please contact Dani (Senior Talent Acquisition Advisor) via or visit our Careers page for more contact information - is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
We are a Circle Back Initiative Employer we commit to respond to every applicant.
Applications Close:
3 July 2025 11.59 pmRMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
