Executive Assistant - 12 Month Maternity Cover
Executive Assistant - 12 Month Maternity Cover
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Job Description
Octopus Capital is part of Octopus Investments and we invest in the people ideas and industries that will change the world. With deep expertise in alternative assets we deploy institutional capital where it can help drive strong returns and lasting change to solve some of societys biggest challenges. We focus on real estate infrastructure and private debt sectors where capital can be a force for good.
Underlying all of these companies is a belief that business has the power to transform the world in which we live. We want Octopus to be a catalyst for positive meaningful change.
About the role:
We are seeking a highly organised proactive and resourceful Executive Assistant to join the team on a 12-month maternity cover. This role provides executive-level support to ensure the smooth and efficient operation of the executives schedules and daily business activities.
Deliverables:
Manage and optimise complex calendars meetings and travel arrangements.
Provide high-level administrative support including arranging building access printing and room bookings etc.
Handle incoming communications and correspondence (emails calls letters).
Liaise with internal and external stakeholders on behalf of the executives.
Manage confidential and sensitive information with the utmost discretion.
Collaborate effectively with other Executive Assistants across the Octopus Capital business to support visiting team members company events and initiatives fostering a unified team approach.
Maintain filing systems (digital and physical) and ensure organisational compliance with internal policies.
Supporting the Senior Leaders in the seamless delivery and execution of their objectives by taking the initiative to solve challenges and proactively making offers of help tracking key tasks arising from meetings taking minutes chasing up minutes and action points.
Qualifications :
Ideally youll have some or all of the following qualifications skills and job-related experience:
Proven experience as an Office Manager Executive Assistant or similar role.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High proficiency in Microsoft Office (Word Excel PowerPoint Outlook).
Ability to multitask prioritise tasks and meet deadlines.
Discretion and confidentiality are essential.
Additional Information :
What we offer
A competitive salary
27 days holiday not including bank holidays
Anchor (our wellness hub) which includes Headspace one to one coaching through Wellness Cloud Digital GP employee assistance program & more
Our Values
At our core we believe that how a company behaves is just as important as what it does. Thats why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders employees customers communities environment and shareholders are considered in every decision we make.
We are committed to building a workplace where diversity is valued and inclusion is a priority. By providing equal opportunities for growth and development we embrace and celebrate all races genders religions sexual orientations ages disabilities and socio-economic backgrounds. We believe teams achieve their best when every member feels safe respected and empowered to be their authentic selves.
Were proud to be disability confident and are committed to supporting candidates with a disability including neurodiversity and mental health conditions throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process well be happy to accommodate where possible.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
