Executive Assistant to the President and CEO

Are you a highly organized proactive professional with a passion for providing seamless support to executive leadership Frasier a nonprofit organization providing the full continuum of senior care is looking for an Executive Assistant whose expertise will provide integral support our CEO and leadership team. If youre detail-oriented thrive in a dynamic environment and are passionate about purpose-driven work we would love to hear from you.

About Frasier:

A beloved part of the Boulder community since 1960 Frasier is a purpose-driven nonprofit 501(c)(3) life plan retirement community. We proudly support nearly 500 residents with a full continuum of care including independent living assisted living memory support skilled nursing/long-term care and a holistic approach to wellness.

With a rich history of providing exceptional services Frasier is founded on trust care and innovation. While we honor our past we are deeply committed to shaping the futurecontinuously evolving to meet the needs of our community through progressive practices and forward-thinking initiatives.

Guided by our core values we foster community cultivate curiosity and inspire excellence while demonstrating respect and accountability in everything we do. These principles shape a supportive and enriching environment and our purpose for both residents and team members as we work to build community that inspires and celebrates life.

JOB SUMMARY

Frasier is seeking a highly organized proactive and discreet professional to serve as Executive Assistant to the President and CEO. This trusted role will serve as the primary point of contact for internal and external constituents on all matters relating to the Office of the President. You will provide high-level executive support manage priorities and ensure accurate delivery on a variety of work responsibilities.

The Executive Assistant will coordinate schedules board communications special projects and strategic initiatives ensuring the Office of the President runs smoothly and efficiently. This individual must be proactive detail-oriented and capable of handling sensitive matters with professionalism and sound judgment.

The ideal candidate thrives in a fast-paced environment communicates with clarity and works independently to anticipate needs and drive results.

KEY AREAS OF RESPONSIBILITIES

Executive Support & Coordination 50% of Time

• Coordinate and manage the busy schedules of the CEO and executive leadership team including arranging meetings appointments and travel itineraries.
• Screen and prioritize access to the CEO to manage demands on their time proactively manage conflicting demands and using sound judgment to escalate or deflect as appropriate.
• Handle emails phone calls and other forms of communication on behalf of the CEO and executive team ensuring messages are prioritized and responded to in a timely manner.
• Plan and coordinate executive meetings and Board meetings including preparing agendas taking minutes reserving rooms catering communicating hybrid links and distributing relevant materials.
• Follow up on action items and ensure deadlines are met.
• Serve as liaison for the board by preparing Board packets compiling materials maintaining minutes archive and supporting Board committee logistics.
• Maintain Board member profiles including terms contact info and bios.
• Arrange domestic and international travel for the CEO and executive team including flight bookings accommodations and transportation arrangements. Prepare travel itineraries and ensure all necessary arrangements are in place.
• Provides support for executive presentations (slide decks scripts etc.).

Project Management 30% of Time

• Assist in managing special projects initiatives or events as assigned by the CEO or executive leadership team.
• Coordinate teams tracking project progress and preparing reports.
• Organize and maintain confidential files documents and records ensuring easy access and retrieval when needed.
• Assist in planning internal events like leadership retreats holiday parties staff celebrations.
• Provide office support and coordination purchasing supplies facilitating repairs and maintaining the office appearance.
• Supports vendor relationships for office services (copiers catering housekeeping etc.).
• Provide onboarding support for new employees (equipment set-up workspace readiness) space planning and meeting room oversight.
• Assisting with invoice processing expense reporting and budget tracking for the CEOs office and special projects.

Records & Systems Management 20% of Time

• Maintain electronic databases policies and document management systems.
• Assist with various tasks such as managing software applications troubleshooting technical issues and assisting with presentations and multimedia materials.
• Ensuring document storage and retention aligns with internal and regulatory policies.

Confidentiality & Operational Excellence Always

• Maintain a high level of confidentiality and exercise discretion when dealing with sensitive information such as executive discussions strategic plans board communications and personnel matters.
• Leverage your technological expertise and exceptional organizational skills to ensure the smooth operation and effectiveness of the CEOs office and the executive leadership team.

Key Strengths and Competencies

Execution and Results

• Seamlessly manages complex schedules logistics and priorities with precision and follow-through
• Strong multi-tasking skills and easily navigates changing priorities
• Naturally takes ownership of projects from initiation through completion
• Anticipates needs and proactively addresses challenges to support executive effectiveness
• Maintains focus on details without losing sight of big-picture goals

Thinking and Reasoning

• Naturally uses sound judgment in navigating competing demands and shifting priorities
• Solves problems efficiently by thinking several steps ahead and anticipating impacts
• Demonstrates discretion in handling sensitive information and situations

Relationship Building

• Builds strong trusted relationships with executives internal teams and external stakeholders
• Fosters collaboration and alignment across departments through strong interpersonal skills
• Maintains a calm professional presence and instills confidence in fast-paced or high-pressure environments
• Naturally approachable dependable and responsive

Communication and Influence

• Tailors communication to meet the needs of executives board members and teams
• Ensures clarity with alignment in messaging across internal and external audiences
• Builds trust through consistent timely and respectful communication

QUALIFICATIONS

• Minimum of 3 years experience as an Executive Assistant to C-Level and/or VP level
• At least 1 year of experience working with Board Members
• Expert level written and verbal communication skills
• Expert level MS Office Suite skills
• Strong understanding of online calendars and cloud systems
• Experience using office equipment including printers and fax machines
• Exceptional discretion and confidentiality with sensitive company information
• Exceptional organizational skills with an ability to think proactively and prioritize work
• High school diploma required; associate or bachelors degree preferred

If youre ready to join our team of compassionate professionals and make a positive impact in our residents lives we encourage you to apply for this exciting opportunity.

Compensation and Benefits

• Pay Range: $70000-$80000 per year

• We offer a generous benefits package designed to support the overall well-being of our Team Members.
• Full-Time Team Members are eligible for all benefits listed below.

Our benefits include:

• Medical dental and vision insurance
• Employer-paid life and disability insurance
• Paid time off (PTO)
• 401(k) plan with company match
• Free membership to Frasiers wellness center
• YMCA memberships for just $10/month
• Tuition reimbursement
• Employee assistance program
• Flexible spending accounts
• Free RTD EcoPass (Bus Pass)

Join our team and enjoy a comprehensive benefits package that supports your health financial security and professional growth!

We work with a vulnerable population and to protect our residents annual Influenza (Flu) vaccine TB test Drug Screen and Background Check are conditions of employment.

EQUAL OPPORTUNITY EMPLOYER EQUAL HOUSING OPPORTUNITY DRUG FREE

Frasier uses E-Verify.

Required Experience:

Chief