Gift Administration & Donor Relations Specialist

Job Description Summary
Provide high-level administrative and operational support for University Advancements Donor Relations and Systems teams. Manage projects maintain data integrity and draft agreements and correspondence with professionalism discretion and attention to detail. Deliver exceptional service to internal and external stakeholders while leveraging research reporting and presentation skills to provide insights and training to colleagues across campus. The position requires sound judgment strong verbal and written communication skills and a proactive solutions-oriented approach.

Responsibilities
Gift Agreements & Gift Administration Prepare gift and pledge agreements (utilizing template agreements) and related gift documentation for AVP review. Maintain gift documentation records pursuant to university policies. Correspond with gift officers regarding gifts to ensure accuracy of gift documentation. Maintain agreement tracking database to ensure timely drafting and execution of agreements. Review related metrics and prepare reports for AVP review. Research and report on donor giving histories and gift terms by reviewing internal databases and documentation. Serve as initial point of contact for questions related to gift administration and acceptance. Answer questions from campus colleagues in a timely and professional manner. Communicate with campus partners including Financial Aid Financial Services and Office of Investments regarding gift accounts and fund usage to ensure funds are utilized in compliance with donor intent and underlying gift documentation. Donor Signage Collaborate with team member(s) to oversee donor signage projects across campus. Work with Campus Planning and other campus partners to ensure timely fabrication and installation of donor signage. Review underlying documentation regarding donor signage including agreements to ensure compliance with underlying terms. Department Operations Support internal and external audits and reporting by gathering information entering and analyzing data and reviewing records. Collaborate with AVP and colleagues to prepare reports responding to audit requests. Prepare professional correspondence reports presentations briefings and meeting materials. Create and update website giving pages and ecommerce giving pages in collaboration with campus partners. Conduct quarterly review of website pages to ensure accuracy of information and to update pages as necessary. Assist with business travel needs including flight and hotel reservations and expense reports. Track and reconcile departmental budgets manage supply orders enter expenses handle event/meeting planning (e.g. room reservations catering etc.) and prepare expense report reconciliations. Stay abreast of best practices in gift administration and donor relations practices.

Required Qualifications
Bachelors degree or equivalent combination of education and experience. Minimum of three years experience providing administrative operational or financial support to department operations. Meticulous attention to detail. Excellent time management organizational skills and the ability to prioritize and manage multiple projects simultaneously. Skilled in the area of office and/or project management. Ability to work under pressure in a busy office experience working in a legal office environment is desired. Strong oral and written skills including excellent use of grammar and proven ability to prepare edit and proofread documents. Strong interpersonal skills to communicate effectively with a wide variety of constituents including faculty administrators staff donors volunteers and campus leadership. Excellent customer service including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the university community. Ability to take and implement direction exercise initiative and sound judgment and work with reasonable independence. Skill to coordinate and organize meetings and/or special events; maintain recordkeeping systems and procedures. Basic accounting skills and the ability to monitor budget and expenses. Proficiency in Microsoft Office Suite with advanced knowledge of Outlook Excel Word and PowerPoint. Professionalism with the ability to represent the University to diverse constituents in a positive manner. Technical skills to learn software systems and other applications. Ability to maintain a high level of confidentiality and to consistently conduct oneself in a tactful and diplomatic manner.