Operations Coordinator
Operations Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
This role supports the Internal Operations and Events department on facilities administration in-person and virtual events and general operating needs. They will also collaborate closely with the Training and Human Resources departments on new hire onboarding and orientation support. The ideal candidate is a detail-oriented individual who can work effectively with colleagues and business partners across all levels of the organization. This individual is resourceful and can proactively balance their time and priorities.
Responsibilities
Specific areas of responsibility include but are not limited to:
Operations Support
- Cross-train and provide backup for the Operations Associate
- YPTC Calendar and Scheduling
- Assist in coordinating and scheduling staff meetings events conferences leadership meetings office hours and more as needed.
- Facilities at the Philadelphia Office
- Organize office and kitchen supplies ensuring that the supply stock is maintained
- On-site meeting room scheduling and in-office coordination for the Philadelphia office
- Sort and scan incoming mail distributing as necessary and sending checks to the Finance team
- Assign distribute and track office access badges and credentials
- Review and delegate the main YPTC office phone numbers incoming messages
- Provide additional support for other physical office locations as operationally necessary
- Welcome guests at the YPTC Philadelphia office and serve as an ambassador for YPTC and its culture
- Staff Amenities
- Order gifts for onboarding staff and staff celebratory occasions or bereavements as needed
New Hire Orientation
- Coordination with the Training and Human Resources Departments for in-person orientation logistics
- On-site reception and orientation support during all in-person orientation days
- Assist in sourcing and securing catering and reservations for in-person orientation
- Accept onsite catering and deliveries
- Help in the setup and breakdown of catering
- Assist with training room technology support as needed
Event Management Support
- Staff Meetings and Events
- On-site support for the Philadelphia office events including but not limited to board meetings recruiting events and staff celebrations
- Provide any assistance needed for regional in-person meetings including logistics and onsite support as necessary
- Other event and meeting-related projects as necessary
Qualifications
Preferred:
- A bachelors or equivalent degree from an accredited college/university is preferred
- 3 years of related work experience
Skills and Competencies:
- Excellent verbal and written communication skills
- Excellent customer service skills
- Strong attention to detail
- Highly skilled in Microsoft applications
- Skilled in troubleshooting office conference room A/V and technology issues ensuring seamless functionality for remote and in-person attendees
- Demonstrated self-starter and team player
- Ability to anticipate problems and offer solutions
- Excellent time management and adherence to deadlines
- Excellent relationship management and judgment skills
- High level of professionalism integrity and discretion in handling sensitive and confidential information.
- A commitment to ongoing continuing professional development
- A commitment to onsite work in the Philadelphia office up to 5 days per week
- A willingness to travel up to 20%
- Ability to lift 20-25 pounds when necessary
YPTC Offers
- A Best Place to Work! We are nationally recognized by both Inc. Magazine andAccounting Today
- Work with a mission-driven purpose serving nonprofit organizations
- A culture of support enabling our staff to succeed
- Growth! We are the 5th fastest growing accounting firm in the US with unlimited opportunities for professional growth
- Competitive compensation
- Work-life balance full and part-time positions available
- Standard 35-hour full-time work week with eligibility for paid overtime for non-exempt employees
- For full-time positions we offer:
- 4 WEEKS PAID TIME OFF generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time subject to applicable state law
- 9 paid holidays
- Full benefits package including medical dental vision life insurance and supplementary benefit options
- Very generous employer contributions to medical insurance premiums
- 401(k) Retirement Plan with Employer Match
- Ample professional development opportunities and reimbursement
- Company provided laptop and technology stipend
- Hybridworkenvironment
The starting annual base salary for this non-exempt position is $50000 to $55000. Total compensation may increase with eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller LLC which may include but is not limited to education skill experience licensure and certifications internal salary ranges geographical location and other business needs.
Apply now or visit our websiteto learn more about Your Part-Time Controller. Questions Contact
Required Experience:
IC
Employment Type
Full-Time
