POSITION: Anticipated Executive Secretary to the Director of Student Services (260 Days)

$15.64/hr 40hrs/wk

BUILDING: Administration Office

JOB SUMMARY:Provide clerical support to the Student Services Department in a manner that is professional diplomatic and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Perform clerical duties such as answering the phone; opening and distributing mail; scheduling appointments; typing correspondences meeting agendas and memos; filing; etc.

1. Oversee tracking of special education documents for special education students within a school-based data system.

1. Complete referral forms for students to attend outside placements consortium programs intermediate unit programs at the request of the Director or Assistant Director of Student Services.

1. Complete transportation requests upon the request of the Director or Assistant Director of Student Services.

1. File special education documents and upload student documents within a school-based data system upon enrolling in CASD graduating or withdrawing from CASD.

1. Provide student information to other school entities in the event that a student moves from the district.

1. Gather requested documents when social security packets are received from the Department of Disabilities when necessary.

1. Assist with Transition paperwork at the end of the school year which takes preschool children to school age programs.

1. Track out of school suspensions and in school suspensions and Restraint Paperwork within a school-based data system.

1. Coordinate Psychiatric Evaluations when necessary.

1. Maintain school-based data systems and provide reports when necessary.

1. Attend and participate in all required meetings and trainings.

1. Perform other duties as assigned by the Director of Assistant Director(s) of Student Services.

QUALIFICATIONS:

• Two (2) years experience as a secretary preferred
• High school diploma or equivalent is necessary
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
• Nonresidents and Pennsylvania residents who have not resided in the Commonwealth for at least two years prior to the date of application for employment are required to obtain an FBI Criminal History Record
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
• Submission of the Arrest/Conviction Report and Certification Form as required under Act 24 of 201
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

• Ability to reach above and below the waist
• Ability to use fingers to pick feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending stooping and twisting of the body required
• Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.
• Ability to mostly sit with some standing or walking/moving throughout the work environment

SENSORY ABILITIES:Visual acuity

Auditory acuity

WORK ENVIRONMENT: Typical office environment

Subject to inside environmental conditions

TEMPERAMENT: Must possess excellent interpersonal skills

Must be cooperative congenial and service-oriented

Must be able to work in an environment with frequent interruptions

COGNITIVE ABILITY:Ability to follow written and verbal directions

Ability to read and write

Ability to communicate effectively

Ability to organize tasks

Ability to handle multiple tasks

Ability to exercise good judgment

SPECIFIC SKILLS: Must possess computer skills

Must possess general office/secretarial skills

Ability to operate office equipment

Must appropriately handle confidential information

AVAILABLE: Immediately

CONTACT: Mrs. Michelle Sarokon

HR Coordinator

540 W. North St.

Carlisle PA 17013

The Carlisle Area School District is an equal opportunity education institution and will notdiscriminate on the basis of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law in its activities programs or employment practices as required by Title VITitle IX and Section 504.

No person shall on the grounds of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.

For information regarding civil rights or grievances procedures services activities andfacilities that are assessable to and usable by handicapped persons contact:

Mr. Michael R. Gogoj

Title IX Coordinator

540 West North Street

Carlisle PA 17013

Lisa Slover

Section 504 Coordinator

Director of Student Services

Office Address 623 West Penn Street

Carlisle PA 17013

ext. 17815