Case Management Case Aide
Case Management Case Aide
Posted on :
21-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-06-2025
Job Description
Company Overview:
At Residential Transitions Inc. (RTI) our mission is to help people improve their quality of life by empowering them with knowledge resources and skillswhile always treating them with dignity and respect. We proudly serve individuals across Minnesota who are living with mental illness substance use challenges and other disabilities. Our services support people living independently in the community in their own homes as well as in our residential settings. Through compassionate care and a person-centered approach we aim to make a lasting difference in the lives of those we serve.
At Residential Transitions Inc. (RTI) our mission is to help people improve their quality of life by empowering them with knowledge resources and skillswhile always treating them with dignity and respect. We proudly serve individuals across Minnesota who are living with mental illness substance use challenges and other disabilities. Our services support people living independently in the community in their own homes as well as in our residential settings. Through compassionate care and a person-centered approach we aim to make a lasting difference in the lives of those we serve.
Position Overview:
The Case Management Case Aide provides vital administrative and coordination support to case managers and social workers serving individuals in the Waiver Case Management (WCM) program across all counties. This role assists the case manager with administrative activities related to Waiver case management services. The Case Aide is integral in ensuring timely accurate documentation smooth client interactions and effective communication within care teams. This position handles tasks such as managing case files scheduling appointments and supporting documentation and billing processes. The incumbent complies with all applicable company policies and federal state and local regulations including HIPAA OSHA and Minnesota Department of Human Services standards.
The Case Management Case Aide provides vital administrative and coordination support to case managers and social workers serving individuals in the Waiver Case Management (WCM) program across all counties. This role assists the case manager with administrative activities related to Waiver case management services. The Case Aide is integral in ensuring timely accurate documentation smooth client interactions and effective communication within care teams. This position handles tasks such as managing case files scheduling appointments and supporting documentation and billing processes. The incumbent complies with all applicable company policies and federal state and local regulations including HIPAA OSHA and Minnesota Department of Human Services standards.
Role Responsibilities:
Program & Administrative Support
- Provide comprehensive administrative support to the Waiver Case Management (WCM) program across all assigned counties
- Assist in case preparation organization and file management including filing screening materials and maintaining accurate up-to-date documentation.
- Prepare and update service agreements support plans and other case documentation under the direction and oversight of the Case Management team.
- Schedule and coordinate client meetings assessments and care-related appointments.
- Perform data entry for screenings and service authorizations as assigned.
- Initiate provider and vendor contacts for service coordination (e.g. scheduling services submitting referrals).
- Attend client appointments and support meetings on behalf of case managers as needed.
- Communicate with clients and families to support administrative needs (e.g. follow-ups scheduling information sharing).
- Collaborate with interdisciplinary teams and external providers to promote consistent high-quality service delivery.
- Contribute to administrative projects process improvements and initiatives that enhance program operations.
- Perform additional responsibilities as assigned by leadership as the role evolves to meet program needs.
Client Interaction & Program Support
- Serve as a point of contact for clients and families for scheduling and information sharing under management direction.
- Conduct non-clinical check-ins or intake assistance as requested by management.
- Provide communication and information assistance to support service coordination always under the supervision of the case manager.
- Ensure culturally responsive and respectful communication in all client interactions.
Documentation & Compliance
- Perform data entry and maintain client records in accordance with DHS and agency standards.
- Track billing authorizations service timelines and report deadlines.
- Audit and organize case files to ensure compliance and readiness for internal or external review.
- Ensure documentation meets DHS and HIPAA compliance requirements at all times.
Required Qualifications and Experience:
- High school diploma or equivalent
- Have one year of experience as a case aide administrative role or in a closely related field or one year of post-secondary education.
- Willingness to travel within the Metro Area for applicable mileage reimbursements with a current drivers license clean record and personal vehicle with insurance; and able to transport clients in that vehicle.
- A valid Drivers License reliable vehicle satisfactory driving record and auto insurance are required
- Must pass the required background check and remain eligible to provide services as defined by the Minnesota Department of Human Services.
- Must pass the screening required by Federal Human Services Office of the Inspector General to assure that person has not been excluded from working in the Health Care Programs which receive federal funding.
Preferred Qualifications:
- Associate or bachelors degree in social work behavioral sciences or a related field.
- Minimum one year of experience in Waiver Case Management (WCM) billing or case aide roles.
- Familiarity with DHS systems documentation standards and working with vulnerable populations is highly valued.
Benefits of Working at RTI:
- Generous PTO Accrual: Earn up to 4.2 Weeks of PTO after 3 years and 3.2 Weeks of PTO years 0-3.
- 7 Company Paid Holidays 1 Paid Floating Holiday
- 401(k) with company matching contribution
- CEU Courses and Clinical Supervision
- Medical Dental and Vision Insurance
- Monthly Paid Trainings relevant to services provided
- Advancement opportunities around 80% of our current managers started their career at RTI!
Compensation:Starting at $23.50 per hour
Type:Full-Time
Type:Full-Time
Shift: 8am -4.30pm
Location:Mendota Heights
Location:Mendota Heights
Be the difference by making a difference. Advance your career in mental health today and change someones life tomorrow with Residential Transitions Inc. an award-winning organization that puts the people they serve and employ first.
RTI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Employment Type
Hourly
Key Skills
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