Administrative Assistant I
Administrative Assistant I
Posted on :
21-06-2025
Employer Active
1 Vacancy
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Job Description
SAITs School of Manufacturing and Automation and School of Transportation provides the skills-based training and development to prepare students for a career in Albertas rapidly growing transportation manufacturing and automation sectors. We provide applied learning in action through our trades and technology programs.
The Opportunity
This position requires a high level of professionalism strong communication skills (verbal/non-verbal language/interpersonal skills) organization and attention to detail computer information literacy records information management data integrity auditing and a keen focus on providing excellent serviced-focused interactions with students and staff. The individual must be able to consistently communicate with applicants students team members and stakeholders to consolidate feedback. They must be a self-starter and take ownership of the required workflow to ensure timelines are met and processes are followed.
The Role
- Prepare all digital documents for incoming intakes of students including course schedules orientation packages etc.
- Data entry for DCU SOLAR and ATOMS (as required)
- Admissions process (as required); weekly review of Argos report spreadsheet update e-mails sent to inform students on processes deadlines missing documents etc.
- Facilitate Student for a Day for prospective students; includes coordinating with instructors to schedule
- Faculty support including assisting with booking travel expense claims ordering books etc.
- Distance Ed program support (credit) as required. Includes setting up adjunct contracts CRN setup license requests and distribution update payroll spreadsheet for submission.
- Establish and maintain working relationships with internal and external stakeholders
- Act as a point of contact through various communication platforms for students staff and faculty
- Manage and maintain various department records as required for items such as expense approvals p-card reconciliations professional development requests etc.
- Facilitate meetings with the appropriate resources for internal and external stakeholders as required; includes section meetings Program Advisory Committee meetings and PQA meetings
- Book appointments for AC with students staff or external stakeholders
- Assist with onboarding of new instructors (salaried adjunct and casual)
- Coordinate all aspects of events including booking rooms/spaces equipment rental ordering catering preparing name tags/tent cards and packages arrange for volunteers as required
- Send out meeting invites; potentially arrange for keynote speakers
Qualifications
- Minimum Required
- High School Diploma
- Customer service experience
- Preferred
- Administrative Professional diploma or equivalent considered an asset
- 3-5 years of administrative experience
- Post-secondary experience considered an asset
- Microsoft Office Certification would be considered an asset
Job Classification: Administrative Assistant I
# of positions: 1
Salary Range: $46113.60 - $56825.60
Hours per week: 40hrs
Posting End Date: June 25th 2025
View a summary of our benefits and perks for salaried employees
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Employment Type
Full-Time
Key Skills
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