Sr Office Coordinator, San Jose, CA
Sr Office Coordinator, San Jose, CA
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$ 50000 - 80000
1 Vacancy
Job Description
Date Posted:
Country:
United States of AmericaLocation:
OT353: SJ - Sunnyvale CA 1070 Commercial Street STE 106 San Jose CA 95112 USAWould you like to join a truly international talent driven company that values Safety Ethics Quality Innovation and Employee Opportunity
Otis Elevator Company is searching for a highly motivated Sr Office Coordinator to support the San Jose office.
On a typical day you will:
Support the Open Order team: Process the Hard Card printed and distributed; Update smart sheet/ file hard card / box handcard
Process all invoice that are mailed to office
Order office supplies kitchen food supplies
Process invoices for state permits and inspections; Office occupancy permits & fees
AR support for the Maintenance Service Team: Reversal rebills Cost Transfer Change orders
Monthly 3rd party billing ( GC Pay Textura)
All checks that come into office sent into lock box
Act as the key point of contact for receiving permits from New Equipment & Mod. They will input & set up warranty periods and track units coming up on turnovers to Service.
Set up large purchase orders & process payments for Office vendors (ex. Janitorial services uniforms garbage removal shredding services etc.)
Point of contact for Landlord
Other administrative duties may include the following as needed:
Answering phones
Filing important documents
Sort/ distribute incoming mail
Provide administrative support to branch sales and operations staff as requested
Enter purchase order requests and track for distribution to vendors and branch files
Process accounts payable invoices and maintain control over and process draft check requests
Maintain branch financial binder for general manager
Print and distribute monthly reports to branch management team members
Maintain control over and process draft check requests
Permit inspections for our open order business
Other administrative tasks and assignments at the request of leadership
What you will need to be successful:
High School Degree or equivalent is required
Bachelors degree is a plus but not required
Prior administrative or office manager experience is a plus
Excellent computer skills with proficiency in Microsoft Office - Word Outlook Excel and aptitude to learn company-specific software (SharePoint Microsoft Dynamics CRM LINX mainframe JDE for example).
Exceptional written and verbal communication skills be detailed oriented and organized.
Demonstrated proficiency in planning organizing prioritizing and multi-tasking is required.
Must be able to manage workflow efficiently be self-reliant show initiative good judgment be a team player and have the ability to handle sensitive and confidential information.
What we offer:
We offer a 401(k) plan with a generous company match and an automatic retirement contribution for your future financial security from day one of your employment you and your eligible dependents will receive comprehensive medical prescription drug dental and vision coverage.
Enjoy three weeks of paid vacation along with paid company holidays
We provide paid sick leave employee assistance and wellness incentive programs to support your well-being.
Life insurance and disability coverage to protect you and your family.
Voluntary benefits including options for legal pet home and auto insurance.
We offer generous birth/adoption and parental leave benefits as well as adoption assistance to support growing families.
Pursue your educational goals with our tuition reimbursement program.
Recognize and be recognized! We celebrate service anniversaries and offer spot performance bonus opportunities to show our appreciation.
The salary range for this role is $50000 - $80000. We may ultimately pay more or less than the posted range and the range may change in the future. Pay within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.
If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide the industrys largest Service portfolio.
You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 69000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.
When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.
We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.
Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.
Become a part of the Otis team and help us #Buildwhatsnext!
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Required Experience:
Senior IC
Employment Type
Full-Time
