High School Registrar - Bilingual (English/Spanish)
High School Registrar - Bilingual (English/Spanish)
Posted on :
20-06-2025
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1 Vacancy
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Job Description
Description
- The San Diego Unified School District is currently seeking a bilingual (English/Spanish) High School Registrarto assume primary responsibility for the technical and clerical recordkeeping duties and functions related to the permanent academic records at an assigned high school.
The following position is currently available:- School of Creative and Performing Arts (Area F) 40 hours per week 10 months per year.
- Bilingual (English/Spanish)
To view the District Map please Click Here.
This is apromotional/open opportunitywhich means that current monthly-salaried employees receive precedence over other candidates on the eligible list.- For a promotional/open posting the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2 Section 9).
This recruitment opportunity requires the incumbent to beBilingual in English/Spanish.- If you are not a BILINGUAL candidate please do not submit an application as you will not be considered.Instead we encourage you to visit our job opportunities board to find positions that are open for all to apply.
- Candidates considered for positions that require bilingual skills will be invited to a Performance Test (Qualifying Only) for oral and written fluency.
- Bilingual positions qualify for a 5% bilingual differential.
The High School Registrar will be paid on the OTBS Salary Schedule. Salary Grade: 32. The OTBSSalary Schedulecan be found by clicking here. Examples of Duties
(Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but is intended to accurately reflect the principal job elements.)
E Essential Functions- Perform various technical and complex clerical record-keeping duties related to the permanent records of high school students according to established policies and procedures and in compliance with state education code privacy and archiving. E
- Utilize student information system to establish maintain and monitor student records grades coursework compiled and credits earned for graduation; establish decile rankings and compute grade point averages; communicate with counselors and other guidance staff teachers administrators parents and students; ensure complete and accurate records. E
- Prepare and maintain permanent records cumulative and special education files and demographic information on past enrolled and incoming students; request necessary records and initiate telephone and written communication with previous schools related to student record history. E
- interpret and analyze incoming student national and international transcripts and transcribe them to conform to State and District requirements; enter student grades on a computer to create a course history file and transcript; notify counselors of student credit deficiencies or unusual placement possibilities. E
- Communicate with students parents administrators teachers and staff to assure student records are current and accurate; communicate graduation deficiencies and eligibilities to appropriate administrators parents and counselors; communicate with a variety of District personnel parents alumni and outside agencies to exchange information resolve issues answer questions and coordinate activities. E
- Operate a computer and assigned software and a variety of other related office equipment. E
- Prepare and maintain a variety of records and reports including State and District reports and files; provide CBEDS statistical data determining school dropouts and number of graduates. E
- Retrieve files and print transcripts; process and forward transcripts secondary school reports and records to colleges and other institutions from student permanent records according to established guidelines and procedures; assure compliance with deadlines and requirements to assure potential student acceptance; verify student information for athletic eligibility school admissions background checks and other inquiries. E
- Prepare an accurate list of graduates names for commencement program and perform registrar related functions to support students and administration for commencement ceremonies. E
- May be assigned to perform regular and/or relief duties in other clerical recordkeeping functions of a school office; input data compile reports and compose letters and other correspondence related to assigned activities. Perform duties as assigned that are reasonably related to the job classification.
To view the detailed job description for High School Registrar click here.Minimum Qualifications
EDUCATION AND EXPERIENCE:
A combination equivalent to graduation from high school and three (3) years of increasingly responsible clerical experience including at least two (2) years of experience in a school setting performing student recordkeeping duties and involving extensive public contact.
LICENSES AND OTHER REQUIREMENTS:
Typing/keyboarding certificate at a net corrected speed of 40 words per minute.Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.Supplemental Information
APPLICATION PROCESS:
To be eligible for consideration interested candidates must submit the following documents:- Online employment application
- Please complete the online application to include all current and previous work history and education.
- Substitute Experience:
- Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
- Individuals working in related specific LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
- This information must include an approximate start date end date (where applicable) specific site job title hours per week and job duties performed for each long-term assignment.
- Answer all supplemental questions
- The supplemental questions should be answered thoroughly clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
- Attach proof of education
- Education training or certifications will only be considered if acceptable documentation is attached
- Photocopy of Degree or
- Photocopy of OFFICIAL transcript
- Photocopy of Licenses and/or Certifications
- Foreign Equivalency Certification:
Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information including acceptable providers please see Foreign Transcript Evaluation.
- Education training or certifications will only be considered if acceptable documentation is attached
- Additional documents
- A resume may be attached but not substituted for completing work history education sections or the supplemental questions of the employment application.
- Additional documents if any may/should be attached to the online employment application.
Only those candidates whose application demonstrates a combined education and experience which meets the minimum requirements for this position will be considered qualified and advanced in the examination process.
All positions require qualified candidates to pass the examination process which may include one or more of the following components:- An application screening and evaluation based on the candidates education work history and responses to the supplemental questions. Please note that not all qualified applicants will advance to subsequent phases of the examination process.
- A multiple-choice exam specific to the position.**
**The multiple-choice exam and performance evaluations are conducted remotely utilizing an online testing platform. Access to the internet and the use of a camera-ready desktop/laptop with a microphone is required to participate in these processes.
For questions regarding this job announcement including priority consideration please contact
Additional Information
The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter you can try to add theandto your safe senders list.
San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination harassment intimidation and bullying by reason of the following actual or perceived characteristics: age ancestry color mental or physical disability ethnicity ethnic group identification gender gender expression gender identity genetic information immigration status marital or parental status medical condition nationality national origin actual or perceived sex sexual orientation race religion or on the basis of a persons association with a person or group with one or more of these actual or perceived characteristics.For more information about equity in employment contact:
- Online employment application
Employment Type
Full Time
Key Skills
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