Documents Administrator
Documents Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Req ID:490156
At Alstom we understand transport networks and what moves people. From high-speed trains metros monorails and trams to turnkey systems services infrastructure signalling and digital mobility we offer our diverse customers the broadest portfolio in the industry. Every day 80000 colleagues lead the way to greener and smarter mobility worldwide connecting cities as we reduce carbon and replace cars.
Could you be the full-time hybrid Documents Administrator in West Mifflin PA US were looking for
Your future role
Take on a new challenge and apply your document management expertise in a new cutting-edge field. Youll work alongside collaborative and detail-oriented teammates.
Youll play a critical role in ensuring the smooth management and control of project documentation directly contributing to the successful delivery of our Rolling Stock contracts. Day-to-day youll work closely with teams across the business (Project Management Office engineering and external partners) support the generation and archiving of monthly reports and dashboards and much more.
Well look to you for:
Deploying and maintaining the documentation numbering system and ensuring a Project Record is established for each project
Preparing routing logging archiving and sending document submittals to internal teams and external Customer/Partners in compliance with Alstom and project contractual requirements
Logging and archiving all technical and management documentation received from external entities on projects in alignment with Alstom and project contractual requirements
Ensuring compliance with change and configuration control processes
Supporting the Project Management Office and project managers in preparing monthly reports and dashboards
Maintaining a structured process-oriented approach to documentation control
Leveraging strong interpersonal and communication skills to collaborate effectively with cross-functional teams
Applying knowledge of engineering and industrial processes to ensure accurate and efficient documentation management
Utilizing Microsoft Office tools to streamline documentation workflows
Demonstrating resilience and adaptability in a dynamic project environment
All about you
We value passion and attitude over experience. Thats why we dont expect you to have every single skill. Instead weve listed some that we think will help you succeed and grow in this role:
Degree in technical documentation or equivalent experience in documentation control.
Experience or understanding of document management processes including control of templates references and versioning in electronic document management systems (e.g. Teams SharePoint).
Knowledge of engineering and industrial processes.
Familiarity with change and configuration control processes.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office suite.
Structured way of working with a process-oriented mindset.
Ability to collaborate effectively as part of a team.
Resilience and adaptability to support multiple projects and meet deadlines.
Things youll enjoy
Join us on a life-long transformative journey the rail industry is here to stay so you can grow and develop new skills and experiences throughout your career. Youll also:
Work with cutting-edge documentation systems including electronic document management systems Teams and SharePoint to ensure seamless project delivery
Collaborate with transverse teams and helpful colleagues
Progress towards mastering documentation control processes contributing to impactful transportation projects and advancing your career in a global organization
Contribute to innovative projects
Steer your career in whatever direction you choose across functions and countries
Benefit from our investment in your development through award-winning learning
Ability to work one day per week remotely.
You dont need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family youll be proud. If youre up for the challenge wed love to hear from you!
Important to note
As a global business were an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. Were committed to creating an inclusive workplace for everyone.
Required Experience:
Unclear Seniority
Employment Type
Contract
