Adult Education Program Associate/Data Specialist (Internal Posting)
Adult Education Program Associate/Data Specialist (Internal Posting)
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USD 34298 - 51793
1 Vacancy
Job Description
Position Summary
The Adult Education Program Associate/Data Specialist will provide clerical assistance for the Adult Education/TANF and SNAP programs.
SalaryCommensurate with education and experience according to ACCS Board of Trustees Salary Schedule E4/05.(This is a grant-funded position. Continued employment is dependent on continued funding.)Essential Duties and Responsibilities
At a minimum the major responsibilities of the Adult Education Program Associate/WIOA Case Manager shall include:
- Provide clerical assistance for the Adult Education/TANF & SNAP programs.
- Serve as program receptionist and assist with management of the office.
- Collect and organize monthly time and effort reports from all full-time and part-time faculty and staff.
- Assist with preparation of the budgets.
- Perform general clerical duties including but not limited to keyboarding filing copying note-taking transcribing and other office operations for student support.
- Organize and maintain a filing system for student and office records as appropriate.
- Prepare requisitions for purchase order generation for the procurement of instructional materials and supplies.
- Monitor orientation calendar and e-mail to assist the area administrator with student information due dates and timelines.
- Assist with program purchases and maintaining inventory.
- Complete reports and invoicing for SNAP and TANF programs.
- Assist with student follow-up/tracking on separate students.
- Assist with AAESAP data entry.
- Compile monthly overall program and individual class performance reports.
- Substitute/assist in the classroom as needed.
- Assist with preparation for all adult education functions (such as local trainings and annual community events).
- Assist with preparing program performance reports monthly quarterly and/or annually required by the Alabama Community College System Adult Education Division.
- Attend all adult education and local and statewide professional development opportunities as deemed necessary for job performance.
- Comply with all policies and procedures of the Alabama Community College System and Reid State Technical College.
- Maintain a flexible working schedule to meet the needs of the program.
- Assist Instructors and Career Coach with course information orientation and class management.
- Participate in staff division and committee meetings as assigned.
- Actively participate in division/college committees and campus activities.
- Demonstrate ethical behavior loyalty honesty and integrity both on and off the campus.
- Other duties as assigned by the President Executive Director of Workforce Development and Director of Adult Education.
Qualifications
- Minimum of an associate degree from a regionally accredited institution required.
- Clerical work experience: experience using the current version of Microsoft Office Word Excel and PowerPoint required.
- Bachelors degree preferred.
- Experience in Adult Education preferred.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview (only complete application packages will be given consideration for employment incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following:
- A completed official College employment application
- A current resume
- Copy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.)
- Employment verification of work experience must be on company letterhead or form signed by company administrator.
Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.
In accordance with Alabama Community College System policy and guidelines the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.
Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
Required Experience:
IC
Employment Type
Full-Time
