Legal Administrative Assistant (Commercial Law)
Legal Administrative Assistant (Commercial Law)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
ABOUT THE CLIENT:
Our client is an Australian-based commercial law firm with fixed-fee pricing specializing in franchise and commercial contract law. Founded in 2012 with offices across Gold Coast Bundall (QLD) Perth (Hillarys) and Sydney they are champions transparent accessible legal support tailored to SMEs tradies and franchisors. The team is led by experienced lawyers from top-tier firms offering a high-quality client-focused service that removes billing uncertainty.
JOB SUMMARY:
This remote role provides essential support to the legal team by managing client intake processes and assisting with contract preparation and finalisation. It combines strong administrative capability with client service skills to ensure smooth day-to-day operations and high-quality service delivery.
KEY RESPONSIBILITIES:
Client Support & Administration
Answer all incoming calls and handle initial client interactions professionally.
Discuss client needs and determine appropriate next steps using provided checklists.
Book appointments with the legal team via Calendly or refer the client to the appropriate contact.
Open new leads using the firm s client matter management system.
Open new matters and ensure accurate data entry into the system.
Contract Administration
Prepare first draft contracts using instruction sheets and pro forma precedent documents.
Draft emails and instructions to clients for legal team review.
Submit draft documents to the legal team for finalisation and dispatch.
Prepare final versions of contracts and send them out for electronic signature.
Set tasks and reminders for legal team follow-up (e.g. client signing information requests).
Requirements
SKILLS & QUALIFICATIONS:
Must have substantial experience dealing with English-speaking clients over the phone in a professional setting .
Must have prior experience preparing or drafting contracts for English-speaking businesses.
Excellent spoken and written English.
Professional phone manner and strong client service orientation.
Highly organised with good time management and ability to meet deadlines.
Attention to detail particularly when following templates and legal instructions.
Proficient in Microsoft Word and able to format legal documents consistently.
Confident using client relationship management (CRM) or matter management systems.
Able to follow procedures checklists and instruction sheets precisely.
Comfortable working remotely with a high degree of independence.
Prior experience in a law firm or legal admin environment (preferred but not essential).
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Previous experience working in a Law Firm
Employment Type
Full Time
