Administration Officer
Administration Officer
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Job Description
Why Austal
Austalis Australias global shipbuilder Defence prime contractor and maritime technology partner of choice designing constructing and supporting defence and commercial vessels for the worlds leading operators. The company operates in Australia the USA Philippines and Vietnam.
Austal Australia is delivering multiple naval shipbuilding and sustainment programs for the Royal Australian Navy Australian Border Force and the Department of Defence employing approximately 1000 people in facilities in located Western Australia Queensland and the Northern Territory.
About the Opportunity
Austal and the Commonwealth of Australia are currently negotiating a landmark Strategic Shipbuilding Agreement (SSA) that will support the Continuous Naval Shipbuilding and Sustainment Enterprise and the delivery of multiple new defence force shipbuilding projects such as Landing Craft-Medium and Landing Craft-Heavy for the Australian Army.
Once signed the SSA will drive significant growth across our industry and workforce as we deliver both existing and new programs under a long-term partnership. It will also enable the design and construction of vessels at our Henderson shipyard and marks a major step forward in establishing enduring shipbuilding capability within the Henderson Defence Precinct and across Western Australia.
To achieve this we are building a highly skilled team to engage with local industry and supply chains and work on complex large-scale projects that reflect Austals proven capabilities and trusted performance.
As the Administration Officer the purpose will be to provide dedicated administrative and transactional support to the SSA Executive Assistant ensuring they have the operational capacity to effectively support the SSA senior leadership team. This position acts as a key partner in managing daily administrative functions and serves as a first point of contact for SSA employees.
Whats Involved
- Maintain accurate administrative systems databases and registers to support departmental efficiency.
- Support the SSA Executive Assistant with all office-based processes and workflows.
- Ensure all systems and records are up-to-date accurate and aligned with departmental needs.
- Provide proactive administrative support to the Team Leads including meeting Minutes and Actions whilst managing priorities and workflows to meet team goals.
- Complete daily and weekly tasks in priority order aligned with departmental objectives and deadlines.
- Support colleagues effectively to ensure smooth task execution and team success.
- Act as the primary point of contact delivering professional and welcoming interactions with all stakeholders.
- Manage visitor and contractor protocols and inquiries with professionalism ensuring safety and a positive first impression.
- Maintain high-quality documentation plans and reports in line with corporate standards and deadlines.
Youll Need
- Proven experience in administrative or project support roles including diary management meeting coordination and travel arrangements.
- Advanced proficiency in Microsoft Excel and Word with the ability to create complex spreadsheets financial models and professional documents.
- Strong verbal and written communication skills with the ability to engage professionally with stakeholders and produce clear concise documentation.
- Excellent time management and organisational skills capable of handling multiple tasks and meeting tight deadlines in fast-paced environments.
- High attention to detail and accuracy with a systematic approach to managing data records and documentation.
- Ability to work independently and collaboratively with knowledge of Accounts Payable/Receivable processes and experience supporting project delivery.
Why Austal
- Competitive compensation and benefits package.
- Professional development and training opportunities.
- A supportive and dynamic work environment.
- Opportunities for career advancement within our growing organisation.
Our global team is guided by a universal set of values that describe thefocus of our efforts. Our goal is for all our decisions and actions to reflect these core values. We believe that putting our values into practice creates the greatest benefits for our shareholders customers employees suppliers and communities in which we serve.
Excellence - Customer Focus - Integrity - Team Work
At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders people of all backgrounds ages sexual orientation and those with Disability to apply.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
